Finance Administrative Assistant

Job description / Role

Company description

A luxury hospitality brand for modern travellers, Anantara the Palm Dubai connects guests to genuine places, people and stories through personal experiences and providing heartfelt hospitality in the worldu2019s most exciting destinations. From pristine islands and tropical beaches to cosmopolitan cities, tranquil deserts and lush jungles, Anantara welcomes guests for journeys rich in discovery.

Job description

Key duties and responsibilities

Please note that this is not an exhaustive list of everything that needs to be done. Anantara employees always find new ways to look after the business, their guests, and their colleagues. Within this, the key responsibilities for this position are:

• Understand hotels accounting system and work process.
• Support DOF/FC & AFC & CA to coordinate with external parties including auditors, asset appraiser, accountants or consultants assigned by the owner or MHG.
• Support DOF/FC & AFC & CA for internal audit or finance operation compliance on related areas.
• Ensure the critical date list is updated.
• Notify the concerned department heads of any licenses and contracts close to expiry.
• Facilitate contract through the signature process.
• Keep track of CAPEX projects, receive CAPEX from other different departments for signature of DOF & GM.
• Prepare memo and send the CAPEX to OwnCo for approval.
• Update the CAPEX tracking list of the approved/rejected projects from OwnCo and inform the same to the respective department heads.
• Receive cash payments and prepare receipts accordingly and hand them to general cashier at the end of the day.
• Receive cheque payments and prepare receipts accordingly and hand them to AR supervisor at the end of the day.
• Maintain confidential records and files.
• Complete any other projects, tasks or activities as assigned from time to time.

Qualifications

• Bachelors degree in accounting, finance, or a related field. Other relevant certification is a plus.
• Proven experience as an accountant.
• Proficiency in accounting software and Microsoft Office Suite, Excel.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and organizational skills.
• Ability to communicate financial information clearly and effectively.
• High level of professionalism and confidentiality.