Executive Administrative Assistant

Skills:

Calendar Management, Meeting Coordination, Travel Arrangements, Communication Skills, Organizational Skills, Problem Solving, Attention to Detail, Time Management,

Required - Executive Assistant

Location: SURAT, Gujarat, India

Industry- FMCG Industry

Proven experience as an Executive Assistant or similar role, preferably in a

multi-business environment.

Responsibility Area Specific Tasks

Calendar Management

• Schedule and prioritize executive meetings, appointments, and travel arrangements efficiently to maximize productivity.
• Coordinate with internal teams and external stakeholders to ensure smooth scheduling and avoid conflicts.
• Maintain and update executive calendars regularly, incorporating changes and adjustments as needed.

• Manage incoming calls, emails, and correspondence for executives, filtering and responding appropriately.
• Draft and prepare professional documents, presentations, and reports for internal and external distribution.
• Maintain organized communication records and follow-up on action items to ensure timely resolution.

• Plan and organize meetings, conferences, and events, including agenda creation, logistics, and attendee coordination.
• Take accurate meeting minutes, track action items, and follow up on tasks to ensure accountability and progress.
• Prepare meeting materials, presentations, and briefing documents for executives and attendees as needed.

• Assist in project management tasks such as task tracking, milestone monitoring, and progress reporting.
• Conduct research and gather relevant information to support executive decision-making and project initiatives.
• Collaborate with project teams to ensure deadlines are met, deliverables are achieved, and projects stay on track.

• Handle administrative tasks such as filing, document management, and data entry with accuracy and attention to detail.
• Manage expense tracking, budget monitoring, and procurement processes as directed by executives.
• Maintain confidentiality and handle sensitive information with discretion, adhering to company policies and procedures.

Proven experience as an Executive Assistant or similar role, preferably in a multi-business environment.

Skills

• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information