Receptionist

Role & responsibilities

• Welcome visitors, determine the purpose of their visit, and direct them to the appropriate person or department.
• Answer, screen, and transfer telephone calls; take accurate messages and share them with the relevant staff.
• Receive and coordinate incoming and outgoing mail, courier items, and deliveries.
• Maintain a clean and organized reception area and assist with meeting arrangements.
• Support recruitment activities by posting vacancies, reviewing applications, contacting candidates, and scheduling interviews.
• Send confirmation emails to selected candidates and communicate the documents required for joining.
• Assist with employee onboarding and maintain employee files and leave records.
• Enter new employee details in the Powerplay app and arrange access to the attendance system.
• Update project information in Powerplay, including project location names.
• Coordinate orders for office supplies, groceries, employee uniforms, and cooking gas as required.
• Prepare bills for approval and follow up on monthly bills and payments.
• Assist with the coordination of company festivals, celebrations, and other office events.

Preferred candidate profile

• Bachelors degree in any discipline.
• 1–2 years of experience in a front-office or administrative role.
• Excellent verbal and written communication skills.
• Proficiency in email, office software, and data entry.
• Strong organizational and time-management skills, with attention to detail.
• Professional, courteous, and approachable manner when interacting with visitors, employees, and management.
• Ability to manage multiple priorities and maintain confidentiality.