Front Office Executive/ EA

N Kumar Group
Department Icon Stock Market Trading Asset & Wealth Management
Posted: 3 weeks ago
6-8 years
Ahmedabad, Gujarat
Stock Market Trading Asset & Wealth Management
work from office
Full Time
Closes 17 Nov 2026
Posted: 3 weeks ago
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Job Description

  • Front Office & Visitor Management

Manage front-desk operations, including visitor handling, calls, emails, appointments, courier/document movement, access control, records, and general enquiries, while ensuring a professional, welcoming, confidential, and efficient experience for all visitors and stakeholders.

  • Office Administration & Workplace Management

Oversee daily office administration, facilities, housekeeping, security, maintenance, transport, pantry, vendors, assets, inventory, and supplies, ensuring workplace cleanliness, safety, smooth operations, timely replenishment, and resolution of operational issues.

  • Vendor & Facility Coordination

Coordinate vendors and service providers, including quotations, approvals, contracts, invoices, deliveries, service schedules, expenses, and performance, ensuring quality, cost efficiency, and agreed service standards.

  • Executive / Leadership Support

Provide administrative support to senior management, including calendar and meeting management, travel coordination, preparation of documents and presentations, confidential correspondence, follow-ups, and coordination with internal and external stakeholders to ensure timely completion of priorities.

  • Meeting & Action-Item Management

Coordinate leadership, client, and management meetings, including meeting preparation, MoM, presentations, and documents; maintain action trackers, follow up on pending tasks, and provide management updates to ensure timely closure of commitments and deadlines.

  • Communication & Coordination

Act as a communication and coordination point for management, employees, vendors, clients, and stakeholders; manage professional correspondence, obtain departmental updates, and handle sensitive communications with confidentiality and professionalism.

  • Documentation

Maintain administrative records, contracts, invoices, purchase and facility documents.

  • Event & Corporate Meeting Support

Coordinate internal events, leadership meetings, client visits, and corporate functions, managing logistics, vendors, stakeholders, and senior management support to ensure smooth execution.

  • Travel & Logistics Coordination

Coordinate domestic and international travel arrangements, including bookings, accommodation, transportation, itineraries, documentation, and last-minute changes, ensuring smooth and timely travel support for executives and employees.

  • Confidentiality & Executive Discretion

Handle confidential business, employee, financial, and leadership information with discretion, ensuring sensitive documents and communications are shared only with authorized stakeholders.

Must have skills

  • Knowledge of ERP systems for inventory and stock management.
  • Proficiency in MS Office (Excel, Word, Outlook).
  • Good typing and data entry skills.
  • Basic knowledge of office administration processes.
  • Positive and professional approach.
  • 6-8 years of experience in front office, administration, office management and Executive & leadership role.

Good to have skills

  • Good Communication skills
  • Strong verbal and written communication
  • Excellent customer service and interpersonal skills

Skills

StockStock Management

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