Accounting And Admin Assistant

Our client, multinational company based in Dubai is looking for an Accounting and Admin Assistant. Reporting to: Accounting Manager

• • Responsible for record-to-report processes using SAGE software.
  • Monthly, quarterly, and annual closing of books, including account analysis and reconciliations.
  • Handle VAT compliance, prepare VAT schedules, file VAT Returns and VAT Refund Requests.
  • Support other tax compliance requirements (e.g., Corporate Tax, Transfer Pricing documentation, etc.).
  • Check expense reports, prepare/issue invoices, and record incoming/outgoing payments.
  • Prepare monthly expense reports and payroll processing.
  • Responsible for cash management and treasury functions (online banking settlements).
  • Assist in budget preparation, forecasting, variance analysis, and internal/external audits.
  • Monitor project budgets, project costs, project cash flows, and investment-related financial transactions.
  • Review and monitor payment transactions of project companies, including overseas projects.
  • Support project accounting activities, including project cost tracking, reconciliations, financial reporting, and performance analysis.
  • Coordinate with project companies and stakeholders to obtain financial information and support investment reporting requirements.
  • Ensure compliance of financial data with internal, professional, and regulatory standards.
  • Contribute to process improvements, innovations, efficiency opportunities, and policy updates.
  • Support other accounting/finance-related tasks that may be assigned from time to time.
  • Accounting documentation and filing.
• Other Responsibilities
  • Support necessary arrangements for business trips such as flight/hotel bookings and visas for employees and visitors.
  • Request purchase, keep records, and control small assets and office sundries.
  • Organize meetings, lunches, and dinners for team members.
  • Support document handling, printing, and courier arrangements

• • Bachelor's Degree in Accounting, Finance, or related field.
  • CPA or equivalent qualification is a plus.
  • Proficient in MS Office, particularly Excel.
  • Hands-on experience with SAGE Accounting Software.
  • Familiarity with accounting automation tools is an advantage.
  • Strong understanding of accounting principles and IFRS.
  • Experience in project accounting, project cost monitoring, budgeting, and financial reporting.
  • Up-to-date knowledge of UAE VAT, Corporate Tax, and regulatory requirements.
  • Strong analytical and problem-solving skills.
  • Minimum 3 years of accounting experience, preferably within project investment, infrastructure, engineering, construction, energy, or project-based environments.