Executive - Company Secretary

Job Title: Executive CS

Reporting to: Company Secretary

Qualifications: B. Com, CS

Experience: 0-2 years

Location: Mumbai (Fort)

Main Job Tasks and Responsibilities:

• Assisting in Liaisoning with board members.

• Helping in preparing annual reports of the company viz. Board report, MDA, Corporate governance etc.

• Helping in preparing agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points.

• Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.

• Assisting in handling Regular Suits, Summary Suits, Writ Petitions, Consumer Complaints, Accident Claims and Unfair Labor Practice Matters etc.

• Preparing documents related to Arbitration Matters; assisting in preparing drafting statement of claim, reply, written arguments & statement of claims.

• Assisting in complying with the requirements under the Companies Act, 2013, SEBI Regulations (SEBI Takeover Regulations, SEBI Insider Trading Regulations etc.), Listing Agreement and RBI norms.

• Liaising with various Regulators like Registrar of Companies, Official Liquidators, Stock exchanges, SEBI, NSDL and CDSL

• Coordinating with RTA relating to shares and oversee its activities.

• Working on cases pertaining to Civil, Criminal, and Property laws after careful assessment of case history, merits and demerits.

• To attend Consumer Forums, Debt Recovery Tribunals, High Court and City Civil Court and other courts with respect to claims of various Financial Institutions.

• Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.

• Maintain statutory books, including registers of members, directors, and secretaries.

• Assisting in Liaise with external regulators and advisers such as lawyers and auditors.

• Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.

• Assisting in process for Pay of dividends to shareholders and manage share option schemes opted by various shareholders and IEPF Process.

• Assisting in preparing contractual agreements with suppliers and customers.

Behavioural Competencies

• Good verbal and written communication skills.

• Commercial awareness.

• Meticulous attention to detail and the ability to work well under pressure.

• Interpersonal skills and the ability to work with people at all levels and team handling.

• Influencing skills.

• Excellent time management and Prioritization

• Ability to take initiative.

• Discretion when handling confidential information