Company Secretary- Electronic City Phase 2

Hiring a Company Secretary for Electronic City Phase 2

Job Profile

1. Board & General Meetings Management:

• Organize, schedule, and facilitate Board Meetings, General Meetings, and Committee Meetings.
• Prepare agendas, draft minutes, resolutions, and maintain meeting records.
• Ensure compliance with Companies Act, SEBI, and other regulatory guidelines.

2. Regulatory & Statutory Compliance:

• Ensure timely filing of resolutions, notices, and statutory forms with regulatory bodies.
• Manage filings and reporting with the Ministry of Corporate Affairs (MCA), Registrar of

Companies (ROC), Reserve Bank of India (RBI), and other authorities.

• Maintain statutory registers, records, and compliance documents.

3. Corporate Governance & Secretarial Compliance:

• Advise the Board and senior management on corporate governance best practices.
• Ensure compliance with SEBI (if applicable), FEMA, and Companies Act requirements.
• Handle disclosures, shareholder communication, and secretarial audits.

4. Corporate Restructuring & Due Diligence:

• Assist in corporate restructuring, mergers, acquisitions, and compliance due diligence.
• Ensure legal and regulatory compliance in joint ventures, demergers, and capital restructuring.
• Support management in corporate actions like share transfers, ESOPs, and capital raising.

5. Legal Documentation & Contract Management:

• Review and draft agreements, MOUs, contracts, and legal documents.
• Ensure legal compliance in commercial agreements, business transactions, and regulatory

filings.

• Coordinate with external legal advisors on litigation, dispute resolution, and compliance

matters.

Desired Candidate Profile:

• Excellent Communication skills
• Experience in MS office tools