Specialist - Admin

Role & responsibilities

Tasks & Responsibilities:

Facility & Infrastructure Management: Oversee daily maintenance of plant facilities including housekeeping, pantry, utilities, and security. Coordinate repairs and ensure upkeep of office infrastructure.

Vendor & Contract Management: Coordinate with vendors and service providers for AMC, repairs, and admin supplies. Manage contracts (new/renewals) for services such as transport, canteen, pest control, courier, etc., ensuring execution as per agreed terms.

Travel & Employee Support: Handle travel, accommodation, and logistics arrangements for employees and visitors. Support employee welfare activities including uniform/shoe distribution, diary issuance, and in-house celebrations (e.g., Safety Day, Environment Day).

Documentation & Compliance: Maintain admin-related documentation for compliance, contracts, and approvals. Ensure adherence to statutory requirements like fire safety, licenses, and audit support.

Inventory & Asset Management: Monitor office equipment, manage inventory of supplies, and process related bills. Maintain records of contract staff attendance in coordination with cross-functional teams.

Audit & Internal Coordination: Support internal audits, inspections, and facility-related documentation for reviews. Coordinate with HR, Safety, and cross-functional teams to ensure smooth facility operations.

EDUCATION/CERTIFICATIONS

Required:

• Graduate in any discipline (preferably BBA or BA with specialization in Administration or Facility Management).

Preferred:

• 58 years of experience in administration, preferably in a manufacturing or industrial setup.

WORK EXPERIENCE

# of Years

Experience

• 5 to 8 Years

SKILLS/COMPETENCIES

Required:

• Ability to handle multiple tasks and vendor management effectively.

Preferred:

• Good communication and coordination skills