Associate I - Bids And Proposals

Position Overview

The Lead – Bids & Proposals is responsible for managing the complete bid lifecycle—from opportunity identification and qualification through proposal development, submission, and post‑submission follow‑ups. This role ensures high‑quality, compelling, and compliant proposals that maximize win potential. The Lead partners closely with Sales, Pre‑Sales, Delivery, Finance, Legal, and Senior Leadership to drive strategic, timely, and commercially strong responses to RFPs/RFIs/RFQs.

Key Responsibilities

• Bid Management & Strategy
• Lead end‑to‑end bid management across all stages: initiation, planning, content development, review, submission, and handover.
• Assess bid requirements and develop clear win strategies, themes, and value propositions.
• Facilitate bid/no‑bid decisions by evaluating strategic fit, risks, and resource requirements.
• Create bid plans, schedules, and resource assignments, ensuring on‑time delivery.
• Proposal Development
• Write, structure, and edit proposal content to ensure clarity, quality, accuracy, and persuasiveness.
• Coordinate inputs from technical, commercial, and operational teams to produce cohesive proposals.
• Ensure proposals comply with all customer requirements and internal governance standards.
• Develop standardized templates, boilerplates, and content libraries for efficiency and consistency.
• Stakeholder Coordination
• Work closely with cross-functional teams—Sales, Solutions, Delivery, Finance, Legal, HR, Risk—to gather content and approvals.
• Conduct proposal reviews and steer strategic improvements.
• Serve as the single point of contact for all proposal‑related communication with internal teams.
• Commercial & Risk Management
• Support pricing teams by providing inputs on assumptions, scope, and deliverables.
• Identify risks and mitigation strategies, ensuring commercial soundness.
• Validate adherence to contractual, financial, and legal guidelines.
• Quality Assurance & Continuous Improvement
• Maintain high standards of proposal quality, formatting, messaging, and compliance.
• Analyze bid outcomes and conduct post‑mortem reviews to refine future processes.
• Manage and update knowledge bases, case studies, and proposal archives.

Education & Experience

• Thorough understanding of procurement & tendering processes of Capital & Revenue procurement of MoD.
• Min 4 years of experience in bid management, proposals, pre‑sales, or business development in defence & aerospace sector.
• Proven track record of leading complex, multi‑million-dollar bids of MoD

• Strong understanding of RFP/RFI/RFQ processes and proposal frameworks.
• Exceptional writing, communication, and storytelling abilities.
• Ability to interpret technical solutions and articulate them in business language.
• Proficiency in CRM, MS Office Suite (Word, PowerPoint, Excel) and proposal automation tools.
• Strong project management and organizational skills with attention to detail.

• Strategic thinking and ability to influence diverse stakeholders.
• High ownership, accountability, and ability to work under tight deadlines.
• Collaborative, proactive, and solution-oriented mindset.