Regulatory Translation Coordinator

Summary

Major Responsibilities

• Performs general coordination and administrative tasks to support the Regulatory Translation Solutions” group functioning.
• Grants access to relevant CO associates to “Regulatory Translation Solutions” group repository folders and keeps access information updated.
• Organizes and archives documentation in team repositories, including dispatch emails and surveys as required.
• Ensures renewal of licenses regarding translation-related software and indexing tools,including Trados Studio, Verifika, and dtSearch
• Updates team lists and trackers, e.g. general job list, invoicing tracker, QC tracker, quality incidents tracker, email contact lists, CO job list tracker.
• Assists team members with the preparation of reports and presentations.
• Responsible for invoices and creation of POs on behalf of the Head of regulatory translations.
• Maintains invoice records. Addresses invoicing-related matters with vendors or service providers.
• In the absence of Regulatory translations project managers or at their request, assigns urgent
• jobs to appropriate vendors, and performs quick format checks on outsourced translations
• before delivery. Provides support with uploading and downloading files from relevant databases as necessary

Essential Requirements

• 3 years of administrative experience, especially in Regulatory Affairs.
• Strong problem-solving skills. Proficiency in Office tools (Excel a must).
• Excellent organizational skills. Commitment to quality.
• Good interpersonal skills.
• Highly committed and team oriented

Skills Desired