Company Secretary - Senior Executive / Assistant Manager

Purpose: To ensure proper secretarial records, support board processes, manage regulatory filings, and coordinate with internal and external stakeholders.

Key Responsibilities:

Secretarial Compliance & Statutory Filings

• Assist in maintaining compliance with the Companies Act, 2013, Rules, and Secretarial Standards (SS-1 & SS-2).
• Maintain and update statutory registers, support in annual filings, and other MCA related tasks.

Board & Committee Support

• Assist in preparing Board/Committee meeting notices, agendas, background notes, presentations, and minutes.
• Track action points from Board and Committee decisions.

Corporate Governance

• Support the CS in implementing good governance practices, policies, and compliance frameworks.
• Ensure adherence to Secretarial Standards and internal compliance requirements.

Documentation & Contract Support

• Maintain and organize legal and secretarial records, MoUs, NDAs, contracts, approvals, licenses.
• Support drafting and reviewing basic agreements in coordination with legal teams.

Competencies:

• Strong understanding of Indian corporate laws and compliance frameworks.
• Excellent drafting skills (minutes, notices, resolutions, filings).
• Proficiency in MCA portal, webform filings, and compliance software.
• Attention to detail and high accuracy in documentation.
• Good communication, coordination, and interpersonal skills.
• Ability to work under strict timelines with confidentiality and integrity.

Qualification: CS (mandatory) + LLB (preferred)

Nature of Experience:

• 3 to 5 years of experience in corporate secretarial work in Chemical / Pharma / Process Manufacturing industries. Strong knowledge of Companies Act, Secretarial Standards, and MCA filing processes. Experience in listed cos. will be preferred.