Sales Coordinator _IT Infrastructure

Job Summary:

We are looking for a proactive, organised, and relationship-oriented Sales Coordinator to support our sales teams across Bengaluru and Hyderabad.

The candidate will be responsible for coordinating with OEMs, distributors, internal sales teams, and customers to ensure smooth sales operations, timely quotations, and efficient opportunity and order management.

The ideal candidate should have excellent communication and interpersonal skills, a fair understanding of IT infrastructure BOQs, and the ability to manage multiple stakeholders and activities in a fast-paced technology sales environment.

Key Responsibilities

• 1. Sales Coordination & Support
• Provide end-to-end coordination support to the regional sales teams.
• Track sales opportunities, quotations, purchase orders, and customer requirements. Follow up on pending quotations, approvals, orders, and deliveries.
• Maintain accurate sales trackers and ensure timely closure of pending activities.
• 2. OEM & Distributor Coordination
• Coordinate with OEMs and distributors for pricing, product availability, quotations, and special pricing approvals.
• Follow up on deal registrations, bid support, and commercial approvals.
• Build and maintain strong working relationships with OEM and distributor representatives. Ensure timely responses to sales team requirements and customer opportunities.
• 3. BOQ & Quotation Management
• Review and understand BOQs related to IT infrastructure, including networking, cybersecurity, servers, storage, and data centre solutions.
• Coordinate product mapping, SKU identification, and pricing with OEMs and distributors.
• Prepare and consolidate quotations, ensuring accuracy in product descriptions, quantities, pricing, and commercial terms.
• Assist in preparing commercial proposals and comparing vendor quotations. Ensure timely submission of quotations and supporting documents.
• 4. Order & Delivery Coordination
• Coordinate purchase orders between customers, internal sales teams, distributors, and operations.
• Track order processing, product availability, dispatches, and deliveries. Follow up on invoicing, documentation, and delivery commitments.
• Coordinate with finance, procurement, and operations teams to resolve order-related issues.
• 5. Reporting & Stakeholder Management
• Maintain trackers for opportunities, quotations, orders, and pending actions. Prepare periodic sales coordination reports.
• Maintain professional relationships with OEMs, distributors, customers, and internal teams. Communicate effectively and follow up proactively to ensure commitments are met.

Required Skills & Qualifications

• 3-6 years of experience in sales coordination, sales operations, or a similar role, preferably in the IT infrastructure industry.
• Prior experience coordinating with IT OEMs and distributors is essential.
• Fair understanding of IT infrastructure BOQs, product configurations, SKUs, and commercial quotations.
• Excellent verbal and written communication skills. Outstanding interpersonal and relationship management skills. Strong follow-up, coordination, and organisational abilities.
• Proficiency in MS Excel, Word, Outlook, and other standard business tools. Ability to manage multiple priorities and deadlines effectively.

Preferred Experience

• Experience working with IT system integrators, value-added resellers (VARs), or technology solution providers.
• Familiarity with networking, cybersecurity, servers, storage, and data centre infrastructure.
• Previous experience in a similar sales coordination role involving OEMs, distributors, quotations, and purchase orders will be an advantage.

Key Attributes We Are Looking For

• Excellent interpersonal and relationship-building skills.
• Strong communication and stakeholder management capabilities.
• Proactive follow-up and a strong sense of ownership.
• Attention to detail, particularly in BOQs, quotations, and commercial documentation.
• Ability to work independently while supporting a regional sales team.
• A positive, professional, and solution-oriented approach.
• My Recommendation Key Hiring Priorities