Associate- Packaging

Role Overview

Key Responsibilities

• Manage day-to-day procurement of primary, secondary and tertiary packaging materials, including PET/HDPE bottles, jars, caps, labels, induction wads, scoops, pouches, cartons and corrugated boxes.
• Raise and process purchase orders based on approved material requirements.
• Ensure timely procurement while maintaining cost efficiency and quality standards.
• Coordinate with internal stakeholders to understand material requirements and purchase priorities.

• Coordinate with existing vendors for quotations, order placements, delivery schedules and regular follow-ups.
• Build and maintain strong vendor relationships to ensure uninterrupted material supply.
• Support price negotiations, payment terms and delivery timelines in coordination with the reporting manager.
• Identify and evaluate potential vendors to develop alternative sourcing options.
• Monitor vendor performance against quality, pricing and delivery commitments.

• Monitor packaging material inventory and ensure timely replenishment.
• Coordinate with warehouse, production and contract manufacturing teams to assess material requirements.
• Maintain records of material consumption, stock availability, pending orders and expected deliveries.
• Identify potential stock shortages and proactively highlight procurement risks.
• Ensure material availability in line with production and dispatch schedules.

• Ensure all procured materials comply with approved specifications and quality requirements.
• Coordinate with the Quality Assurance team and vendors in case of material rejections or quality discrepancies.
• Ensure packaging materials meet approved dimensions, printing requirements and artwork specifications.
• Coordinate sample approvals before initiating bulk procurement.
• Maintain documentation of approved specifications and vendor quality records.

• Maintain accurate records of purchase orders, quotations, invoices and vendor details.
• Track pending purchase orders and ensure timely closure of procurement requirements.
• Coordinate with Finance for invoice verification and payment-related queries.
• Maintain procurement trackers and prepare regular purchase and inventory reports.

Skills & Qualifications

• Bachelor's or Master's degree in Commerce, Business Administration, Supply Chain Management or a related field.
• 1–3 years of experience in Purchase, Procurement or Packaging Material Sourcing.
• Prior experience in FMCG, Nutraceuticals, Pharmaceuticals, Food or Cosmetics will be preferred.
• Good understanding of packaging materials such as PET/HDPE bottles, jars, caps, labels, cartons, pouches and corrugated boxes.
• Proficiency in MS Excel and maintaining procurement trackers.
• Familiarity with ERP or procurement management systems will be an added advantage.

Key Competencies

• Strong vendor management and negotiation skills.
• Excellent coordination and follow-up abilities.
• Understanding of procurement cycles and purchase processes.
• Strong analytical and problem-solving skills.
• Attention to detail and accuracy in documentation.
• Ability to manage multiple procurement requirements simultaneously.
• Ownership mindset with a proactive approach towards resolving material shortages.

Key Performance Indicators (KPIs)

• Material Availability: Timely availability of packaging materials as per production requirements.
• Purchase Order TAT: Timely processing and closure of purchase orders.
• Vendor Performance: Vendor adherence to delivery timelines, quality and pricing commitments.
• Cost Optimisation: Identification of cost-saving and sourcing opportunities.
• Inventory Management: Maintaining optimum stock levels and minimising excess or obsolete inventory.
• Documentation Accuracy: Maintaining accurate purchase orders, invoices and procurement records.

Ideal Candidate Profile

• Has hands-on experience in packaging material procurement and sourcing.
• Understands the complete procurement cycle, from requirement identification to material delivery.
• Can independently coordinate with multiple vendors and internal stakeholders.
• Is comfortable working in a fast-paced and growing D2C organisation.
• Takes ownership of procurement timelines and ensures uninterrupted material availability.