Facility Executive

Facility Executive JD

• 1. Office Maintenance & Housekeeping Monitoring
• Key performance indicators:
• * Conduct daily inspections of workstations, session rooms, pantry, washrooms, lobby, and common areas.
• * Ensure housekeeping activities are completed on time and meet the required standards.
• * Monitor housekeeping staff attendance and maintain accurate attendance registers.
• * Identify and resolve cleanliness or maintenance complaints promptly.
• * Conduct regular inspections to ensure office readiness.
• 2. Inventory & Consumables Management
• Key performance indicators:
• * Monitor stock availability and usage regularly.
• * Maintain accurate stock and monthly usage records.
• * Update the cleaning equipment usage sheet and calculate monthly consumption and closing stock.
• * Initiate replenishment before essential items run out.
• * Coordinate with vendors for timely supply of materials.
• 3. Facility Equipment & Maintenance
• Key performance indicators:
• * Check ACs, Wi-Fi, CCTV, TVs, and other essential equipment.
• * Conduct daily inspections of session rooms and office facilities.
• * Report technical faults and coordinate repairs.
• * Follow up on maintenance requests until closure.
• * Maintain records of maintenance issues and their resolution.
• 4. Vendor Management & Procurement Coordination
• Key performance indicators:
• * Collect and consolidate office supply requirements.
• * Obtain quotations and invoices from vendors.
• * Verify quantities, prices, and invoice details.
• * Follow up on pending deliveries, quotations, and invoices.
• * Coordinate with internal stakeholders for purchase approvals.
• 5. Daily Checklist & Documentation
• Key performance indicators:
• * Update the daily checklist consistently.
• * Maintain attendance registers, inventory records, and visitor records.
• * Record completed and pending facilities activities.
• * Keep vendor quotations, invoices, and maintenance records organized.
• * Submit reports and updates within the required timelines.
• 6. Sales Team, Parent & Student Support
• Key performance indicators:
• * Ensure session rooms are ready before scheduled sessions.
• * Coordinate with the Sales Team for daily operational requirements.
• * Guide visiting parents and students to the appropriate areas.
• * Assist students with visitor registration and maintain accurate records.
• * Respond promptly to facilities-related requests.
• 7. Safety, Security & Office Closing
• Key performance indicators:
• * Conduct opening and closing inspections.
• * Report safety hazards and equipment issues promptly.
• * Ensure lights and ACs are switched off according to office procedures.
• * Verify that the office is secured before leaving.
• * Report incidents and unresolved risks to the concerned person.