Admin

Original Glass Technical Services is looking for an experienced and well-organized Office Administrator to manage daily office operations, documentation, government transactions, permits, and administrative coordination.

• Job Responsibilities
• 1. Government Approvals & Permits
• Apply for and follow up on work permits and project-related approvals.
• Coordinate with Dubai Municipality and other relevant government authorities.
• Handle applications for permits, NOCs, and other required approvals.
• Follow up on applications and ensure timely completion of government transactions.
• Manage company trade licence renewals and other official documents.
• 2. Office Administration & Documentation
• Handle daily office administration and paperwork.
• Prepare, organize, and maintain company documents and records.
• Manage incoming and outgoing emails and correspondence.
• Prepare letters, forms, reports, and other official documents.
• Maintain proper physical and digital filing systems.
• Handle phone calls and coordinate appointments.
• 3. Employee & HR Administration
• Maintain employee records and documentation.
• Coordinate visa applications, renewals, and cancellations.
• Follow up on Emirates ID, medical tests, and labour-related documentation.
• Maintain attendance and leave records.
• Coordinate employee onboarding and offboarding.
• 4. Project & Site Coordination
• Coordinate with project managers, engineers, technicians, and site supervisors.
• Prepare and submit project-related documents.
• Follow up on site access permits and work approvals.
• Coordinate with clients, consultants, contractors, and suppliers.
• Track pending approvals and project documentation.
• 5. General Office Support
• Monitor office supplies and stationery.
• Organize company files, contracts, and correspondence.
• Assist management with daily administrative requirements.
• Follow up on pending tasks and ensure smooth office operations.
• Requirements
• Previous experience as an Office Administrator or Administrative Assistant in the UAE.
• Experience in construction, contracting, maintenance, or technical services companies is highly preferred.
• Knowledge of UAE government procedures and online portals.
• Experience applying for permits, NOCs, and project approvals.
• Familiarity with Dubai Municipality and other relevant authorities.
• Good knowledge of MS Office, Excel, and email correspondence.
• Excellent English communication and organizational skills.
• Ability to handle multiple tasks and work independently.
• Filipino nationality preferred.