Sales & Marketing Administrator

Company Description

Opaline Surfaces specializes in premium natural stone slabs, engineered quartz, and porcelain/ceramic tiles, catering to distributors, wholesalers, importers, and fabricators across the USA and Canada. With manufacturing operations spanning India, Vietnam, Brazil, and the Middle East, all products are designed for North American markets while meeting high-quality standards. The company focuses on building lasting partnerships by providing consistent, high-quality, and commercially viable products. Opaline Surfaces operates its sales and export headquarters in India and Canada, serving customers with a commitment to excellence and reliability.

Role Description

We are looking for a detail-oriented and tech-savvy Sales & Marketing Administrator to join our team. This is an entry-level role ideal for someone who enjoys wearing multiple hats — equal parts creative, analytical, and organized. You will play a key support role across both sales and marketing functions, helping keep our outbound engine running, our CRM clean, and our marketing materials sharp.

Key Responsibilities

Marketing & Design

• Design marketing creatives, catalogues, and brochures using Canva
• Support digital marketing efforts with social media graphics, email banners, and campaign assets
• Maintain brand consistency across all marketing materials
• Assist with minor website content updates as needed

Sales Support & Lead Generation

• Generate and qualify leads using LinkedIn and various lead generation platforms
• Support outbound prospecting efforts through research, list building, and data enrichment
• Maintain and update CRM with accurate, up-to-date contact and account information
• Conduct market and account research to support the sales teams outbound activities

Operations & Administration

• Perform regular health checks on outbound tools (sequencing platforms, dialers, enrichment tools
• Build and maintain Excel-based reports, trackers, and dashboards for sales and marketing data
• Assist with administrative tasks and ad hoc projects across the team

Must-Have Skills & Qualifications

• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, conditional formatting, data manipulation)
• Proficiency in Canva — comfortable creating polished, on-brand marketing materials from scratch or templates
• Strong attention to detail and ability to manage multiple tasks simultaneously
• Comfortable working in a fast-paced, high-output environment
• Strong written and verbal communication skills
• Organized, self-motivated, and proactive — able to work with minimal supervision

Nice to Have

• Prior experience with prospecting and lead generation tools
• Familiarity with CRM platforms (e.g., Salesforce, Zoho, HubSpot)
• Exposure to outbound sales tools (sequencers and email automation)
•  Basic knowledge of digital marketing — social media, email campaigns, or paid ads
• Experience with website CMS platforms (e.g., WordPress, Squarespace) for minor updates

What We Offer

• Hands-on exposure across both sales and marketing functions
• A collaborative, fast-moving team environment
• Opportunity to grow into a more specialized role over time
• Competitive entry-level compensation