Executive Assistant - Chandivali

Hi,

Greetings from Oriental Aromatics ltd.

We are looking for an Executive Secretary to be based at our R&D Lab - Chandivali location, Mumbai.

Company Name : Oriental Aromatics Ltd.

Company Webpage: - http://www.orientalaromatics.com/

Designation Executive Secretary to CTO

Job Location - Tex Centre, G Wing, Unit No. 301, 302 & 303, Chandivali Farm Road, Chandivali, Andheri (E), Mumbai 400 072. India.

Working Days – Monday to Friday

Job Responsibilities:

1. Manage the CTO's diary/calendar accurately and efficiently.
2. Manage administrative activities for the R&D laboratory, including petty cash and related requirements.
3. Assist the R&D Head with personal and household-related matters, including family/home requirements.
4. Travel officially with the CTO across locations, primarily to Baroda/Vadodara, whenever required.
5. Schedule meetings and manage all related communication and coordination.
6. Assist in preparing meeting reports, presentations, and other required documents.
7. Use various software and applications, including Microsoft Office, Google Calendar, Google Keep, OneNote, and Microsoft Power BI.
8. Manage both official and personal travel arrangements.
9. Maintain and track official and personal expense accounts.
10. Coordinate and ensure timely payment of bills, including car, electricity, gas, telephone, and other household/official expenses.
11. Manage and process travel expenses.
12. Prepare reports, Excel sheets, PowerPoint presentations, and other documents as required.
13. Demonstrate strong interpersonal and communication skills.
14. Ensure effective time management and maintain a high standard of upkeep and organization of the premises.

Candidate Requirements:

• Previous experience as an Executive Assistant / Secretary, preferably supporting a senior executive.
• Excellent verbal and written communication skills.
• Strong interpersonal and coordination skills.
• Proficiency in Microsoft Office, Google Calendar, Google Keep, OneNote, and Microsoft Power BI.
• Excellent organizational and time-management skills.
• High attention to detail and accuracy.
• Comfortable travelling to Baroda/Vadodara whenever required.
• Very particular about punctuality, time management, organization, and upkeep of the premises.
• Ability to handle confidential personal and professional matters with discretion.