Payroll Executive

JOB DESCRIPTION

Position Details

Designation:Complianceand Payroll Executive

Experience:1 to 3 Years

Location:Navi Mumbai

Department:Human Resources / Payroll

Reporting To:Vice President - HR

Employment Type:Full-Time

Salary Range:2.4 LPA - 3.6 LPA

Working Days:6 Days a Week

Working Hours:9.30 AM to 6.30 PM

Weekly Off:Every Sunday and 2nd & 4th Saturday

Role Summary

ORNET Technologies Pvt. Ltd. is looking for a detail-oriented Payroll Executive with 1-3 years of experience to manage monthly payroll processing and salary administration.

The candidate must have practical experience in

• Monthly Payroll Processing and Salary Calculation
• PF, ESIC, PT and TDS Compliance
• Attendance, Leave Management and Full & Final Settlement

• The role requires accurate salary processing, maintaining payroll records, and ensuring timely compliance with applicable statutory requirements.
• Key Responsibilities
• 1. Payroll Processing & Salary Calculation
• Process monthly payroll for all employees accurately and on time.
• Calculate gross salary, basic salary, HRA, special allowances, and other salary components.
• Calculate gross earnings, total deductions, and net take-home salary.
• Prepare monthly salary sheets, payroll registers, and salary statements.
• Process new joiners, resigned employees, salary revisions, increments, and promotions.
• Process arrears, backdated salary revisions, and salary adjustments.
• Manage unpaid leave (LOP), paid leave, and attendance-based salary deductions.
• Prepare and verify bank salary transfer files.
• Generate payslips and maintain payroll records.
• Prepare monthly salary sheets and share the finalized salary details with concerned stakeholders through email.
• 2. Salary Structure & CTC Management
• Prepare and maintain employee salary structures and CTC breakups.
• Calculate Cost to Company (CTC), gross salary, and net salary.
• Prepare and maintain employee salary structures, CTC breakups, and salary components.
• Manage fixed and variable pay components.
• Calculate employer and employee contributions towards PF and ESIC, where applicable.
• Calculate performance incentives, commissions, and other variable payments.
• Process annual increments, salary revisions, and compensation changes.
• Explain salary breakups and take-home salary calculations to employees.
• 3. Statutory Compliance & Deductions

Provident Fund (PF): Calculate employee and employer contributions, maintain PF records, and coordinate monthly ECR filings and payments.

ESIC: Calculate applicable contributions, maintain employee records, and coordinate contribution filings.

PF & ESIC Portal: Handle PF and ESIC portal activities, including employee records, monthly contributions, filings, and related compliance.

Professional Tax (PT): Calculate and deduct PT as per applicable state rules.

Tax Deducted at Source (TDS): Calculate salary TDS under the applicable tax regime, consider eligible declarations and proofs, and coordinate timely deposit and reporting.

Labour Welfare Fund (LWF): Calculate and deposit contributions wherever applicable.

• Ensure payroll compliance with applicable labour laws and statutory deadlines.
• Coordinate statutory returns, reconciliations, employee declarations, and audits.
• Maintain records for inspections and compliance verification.
• 4. Attendance, Leave & Overtime
• Coordinate with HR and reporting managers to verify attendance and timesheets.
• Calculate paid leave, unpaid leave, overtime, weekly offs, and holiday payments as applicable.
• Verify late marks, absences, shift allowances, and attendance adjustments.
• Reconcile attendance data with payroll before salary processing.
• 5. Bonus, Incentives, Gratuity & Other Benefits
• Calculate and process eligible statutory bonus and performance incentives.
• Maintain records of employee benefits and applicable reimbursements.
• Calculate gratuity eligibility and coordinate payments as per applicable law.
• Process leave encashment and other separation benefits as applicable.
• Coordinate with HR regarding employee insurance and benefit-related deductions.
• 6. Full & Final Settlement (F&F)
• Process salary for resigned and terminated employees.
• Calculate notice pay recovery or notice period payout, where applicable.
• Calculate pending salary, leave encashment, incentives, reimbursements, and eligible benefits.
• Calculate applicable gratuity and other separation dues.
• Deduct recoveries, loans, advances, and other authorized deductions.
• Prepare final settlement statements and coordinate approvals and payment.
• Issue or coordinate salary-related separation documents.
• Process F&F for resigned and terminated employees, including final salary, recoveries, leave encashment, incentives, and other applicable dues.
• 7. Payroll Accounting & Reconciliation
• Prepare payroll summaries and monthly payroll reports.
• Reconcile payroll with bank statements and accounting records.
• Coordinate with the Finance and Accounts teams for salary disbursement.
• Assist with payroll journal entries and salary expense provisions.
• Reconcile PF, ESIC, TDS, PT, and other payroll liabilities.
• Investigate payroll discrepancies and resolve salary calculation errors.
• Prepare and circulate monthly salary reports, payroll summaries, and other payroll-related MIS reports.
• 8. Employee Queries & Documentation
• Resolve employee queries regarding salary, payslips, deductions, PF, ESIC, TDS, and Form 16.
• Assist employees with income tax declarations and investment proof submissions.
• Maintain employee master data, PAN, bank details, UAN, and ESIC information securely.
• Issue salary certificates and coordinate employment-related payroll documents.
• Maintain strict confidentiality of salary and employee information.
• 9. Payroll Software & MIS Reporting
• Work with payroll software, HRMS, and attendance management systems.
• Maintain payroll data using MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables, IF formulas, and SUMIF.
• Prepare monthly payroll MIS, headcount reports, salary variance reports, and deduction summaries.
• Identify discrepancies and improve payroll accuracy and efficiency.
• Required Skills
• End-to-end payroll processing
• Salary calculation and CTC structuring
• PF, ESIC, PT, TDS, and LWF compliance
• Bonus, gratuity, incentives, and leave encashment
• Full & Final Settlement
• Attendance and leave management
• Payroll reconciliation and MIS reporting
• Advanced MS Excel
• HRMS / Payroll software knowledge
• Knowledge of applicable Indian payroll and labour laws
• Preferred Qualification
• B.Com / M.Com / MBA Finance
• Practical payroll experience and knowledge of statutory compliance preferred.
• Good knowledge of MS Excel
• Expected Candidate Personality
• We are looking for someone who:
• Analytical Thinking
• Time Management Skills
• Integrity and Confidentiality
• Problem-Solving Skills
• Responsible and Accountable
• Professional Attitude
• Accuracy in Salary Processing
• Proactive and Positive Attitude
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