Administration Officer

Position Summary

The Officer Admin & Facilities will be responsible for the overall administration and facility management of the Paithan plant, ensuring a clean, safe, well-maintained and smoothly functioning work environment, with end-to-end ownership of facility operations, vendors and related costs.

Key Responsibilities

1. Facility Management

• Oversee day-to-day operation and upkeep of the plant premises, buildings and common areas.
• Ensure housekeeping, hygiene, canteen and pantry services meet defined standards.
• Coordinate with the maintenance team for civil, electrical and utility requirements, and track AMCs and service schedules.

2. Administration

• Manage general administration including transport, stationery, uniforms, courier and office supplies.
• Handle visitor, guest and event arrangements, and maintain required records and registers.
• Support HR in statutory, employee welfare and policy-related administrative activities.

3. Security, Safety & Compliance

• Supervise security services and gate / visitor management.
• Ensure fire safety, first-aid and emergency provisions are in place and periodically checked.
• Support audits and statutory compliance related to administration and facilities.

4. Vendor & Cost Management

• Identify, negotiate with and manage vendors and service contracts.
• Verify invoices and bills, and control facility and admin expenses within budget.
• Review vendor performance and ensure timely service delivery.

5. Team Coordination & Reporting

• Supervise housekeeping, security and support staff and allocate work.
• Maintain asset, inventory and complaint records, and resolve facility issues promptly.
• Report facility and admin status, expenses and improvement needs to Plant HR.

Qualifications & Experience

• Graduate or Diploma in any discipline (Engineering or Hotel Management is a plus).
• 4–8 years in administration or facility management, preferably in a manufacturing plant.
• Willing to be based at Paithan.

Skills

• Vendor management, negotiation and cost control.
• Working experience of utilities, housekeeping, security and basic civil / electrical systems.
• Team handling, problem solving and quick decision making.
• MS Office and reporting skills.
• Good communication in Hindi and Marathi; accountable and well organized.