Personal Assistant - French Speaker

This is a Senior Executive/Personal Assistant to the Managing Director role with a strong focus on executive support, stakeholder management, international coordination, and event/travel management.

Key Responsibilities

• Manage the MD's calendar, meetings, workflow, and priorities.
• Coordinate complex international travel, visas, accommodation, and logistics.
• Draft correspondence, presentations, reports, and meeting materials.
• Act as a gatekeeper by screening emails, calls, invitations, and requests.
• Organize VIP visits, corporate events, conferences, and executive meetings.
• Liaise with multiple stakeholders including:
• Headquarters (Paris)
• French Consulates
• Yemen, Abu Dhabi, and international offices
• Internal departments (HR, Procurement, Marketing)
• Manage expense claims, personnel-on-board (POB) records, and business leave tracking.
• Conduct research and support special projects for the MD.
• Maintain strict confidentiality and professionalism.

Ideal Candidate Profile

Experience

• 6 to 8+ years as:
• Executive Assistant
• Personal Assistant
• Senior Administrative Assistant
• Office Manager supporting C-suite leaders

Technical Skills

• Advanced Microsoft Office Suite:
• Outlook
• PowerPoint
• Excel
• Word
• Teams
• Calendar management
• Travel and visa coordination
• Event management
• Executive reporting and presentation preparation

Soft Skills

• High emotional intelligence (EQ)
• Excellent communication skills
• Strong organizational and multitasking ability
• Confidentiality and discretion
• Stakeholder management
• Problem-solving and initiative
• Ability to work under pressure with changing priorities

Education

• Bachelor's degree in a relevant discipline.

Languages

• English: Fluent (mandatory)
• French: Fluent (mandatory and highly critical for success in the role)