Materials Clerk

Organization- Park Hyatt Dubai

Summary

• To Check the data entry from the procurement department, operating departments and all other users, for accuracy and receive inventory items and non-inventory as ordered.
• Maintain records of items received.
• Execute receiving and ensure the items are forwarded to the respective warehouses and departments.
• Support the food production to minimize wastage and shrinkage to an absolute minimum related to quality, expiry and spoilage of items received.
• Ensure requests for items received by the operational departments are communicated to Stores.
• Ensure items are received and recorded in the correct quantity and recorded accordingly in the PMS.
• Ensure inventory items required by the various departments are available and received in time.
• Allocate items received into the correct period.
• Ensure all food items are washed, cleaned and stored in accordance with regulations issued by Dubai Authorities.
• Ensure the loading dock and surrounding areas are maintained in a clean and tidy manner
• To Support the preparation of financial information for daily and monthly reports related to cost of sales & other expenses generated by inventory usage.
• Check the data entry from the procurement department for accuracy.
• Audit inventory transactions and initiate authorized adjustments.
• Maintain records of inventory transactions.
• Manage receiving, ordering, storage and transfers of inventory.
• Monitor and check authorized inventory adjustments.
• Record and report sponsorships and rebates which involve product.
• Support the food production to minimize wastage and shrinkage to an absolute minimum related to inventory expiry.
• Assist with the Receiving as appropriate based on business levels.
• Encourage team spirit and cooperation within the department and all related departments / divisions.

• High School Diploma or equivalent (Associate’s or relevant certification in supply chain or hospitality is a plus)
• 1–2 years of experience in inventory, warehousing, or purchasing—preferably in the hospitality or luxury hotel industry.
• Proficiency in inventory software (e.g., OPERA, MICROS, or other PMS/ERP systems) and basic MS Office skills (Excel, Word).