Administration Executive

Job description:

4+ Years Of Experience in Industrial Admin (Must)

Executive (Administration)

Role Summary:

Responsible for ensuring smooth administrative operations, guest hospitality, facility management, logistics coordination, staff services, and overall support to HR & Management while maintaining efficiency, compliance, and cost control across the unit.

Key Responsibilities

1. Guest Hospitality & Travel

• Arrange logistics, hotel bookings, meals, factory visits, and transport as per hospitality protocols.
• Welcome customers/visitors, manage gifting, maintain guest database, and ensure top-level Guest House upkeep.

2. Transport & Vehicle Management

• Monitor daily vehicle status, repairs, maintenance, insurance, and documentation.
• Manage staff and shift vehicles and prepare related MIS and cost reports.

3. Facility & Housekeeping Management

• Oversee housekeeping, building repairs, utilities, and general maintenance.
• Ensure workplace cleanliness, safety, and readiness.

4. Security & Surveillance

• Coordinate with security teams and monitor CCTV operations.
• Ensure compliance with safety protocols across the plant.

5. Asset, Stationery & Inventory Control

• Manage asset records, stationery printing, and distribution.
• Maintain stock of branding materials, catalogues, uniforms, and safety shoes.

6. Pantry, Staff Canteen & Welfare

• Supervise canteen operations, quality, hygiene, and food management.
• Monitor pantry services, consumption, and cost control.

7. Vendor & Scrap Management

• Coordinate with vendors, ensure timely service delivery, and manage scrap disposal.
• Handle courier/postage activities.

8. MIS, Reporting & Cost Control

• Prepare Admin MIS, HR MIS, Travel MIS, and monthly bills/voucher reports.
• Track and compare costs (stationery, printing, mobile, travel, vehicles) and implement cost-control measures.

9. Training & Development Support

• Prepare JD, SOPs, training modules, and assist in TNA for down-line employees.
• Organize weekly/monthly training programs and evaluation reports.

10. Admin Operations & Compliance

• Ensure adherence to company policies and promote policy awareness among employees.
• Plan work efficiently, meet deadlines, and take ownership of tasks.

11. Employee Relations & CSR/Event Support

• Support employee engagement activities, events, and CSR initiatives.
• Improve feedback mechanisms and strengthen internal communication.

Competencies

• Strong coordination & communication skills
• Proactive & self-driven
• Ability to manage multiple tasks under deadlines
• Good knowledge of admin SOPs & compliance
• Problem-solving & cost-conscious mindset