Executive Assistant To Director International Business & BD

About the opportunity

Pasondia Cables Pvt. Ltd. is looking for a highly organised, proactive and commercially aware professional to work directly with the Director and support the companys international business-development activities.

This is not a conventional administrative-assistant position. The selected person will help manage international enquiries, customer follow-ups, CRM, meetings, exhibitions, internal coordination and execution of business-development priorities.

Key responsibilities

• Manage the Directors calendar, appointments, meetings, priorities and reminders.
• Schedule internal and external meetings across different countries and time zones.
• Coordinate meeting invitations, Teams/Zoom links, agendas, presentations, background notes and minutes.
• Plan and manage domestic and international business travel, including flights, hotels, visas, airport transfers, travel insurance and detailed itineraries.
• Coordinate travel appointments, customer meetings, exhibitions and official visits.
• Maintain travel records, booking confirmations, supporting documents and expense-settlement information.
• Work directly with the Director on international business enquiries, customers and follow-ups.
• Maintain the international enquiry and opportunity tracker from initial contact through quotation, negotiation and order status.
• Maintain CRM records, customer databases, communication history, next actions and follow-up dates.
• Draft professional emails, customer follow-ups, introductory communication and meeting correspondence.
• Coordinate with Technical, Finance, Documentation, Logistics and Plant teams to obtain timely customer responses.
• Track quotations, technical clarifications, approvals, samples, documents and management commitments.
• Support exhibition planning, registrations, invitation lists, meeting schedules, lead capture and post-event follow-up.
• Assist with mapping utilities, EPC contractors, distributors, consultants and potential international customers.
• Support digital marketing, LinkedIn activity, email campaigns, website updates and circulation of sales material.
• Prepare weekly dashboards covering enquiries, quotations, meetings, follow-ups and overdue actions.
• Organise confidential documents, management correspondence and important business records.
• Maintain complete confidentiality and communicate professionally with customers, partners, consultants and senior stakeholders.

Candidate profile

• Graduate in Business, Commerce, Marketing, International Business or a related field; MBA is an advantage.
• 5–7 years of experience as an Executive Assistant, sales coordinator, export coordinator, inside-sales executive or B2B business-development support professional.
• Excellent written and spoken English.
• Strong follow-up discipline and professional email-writing capability.
• Hands-on experience managing a senior executives calendar, appointments, meetings and reminders.
• Experience independently arranging domestic and international travel, including flights, hotels, visas, transfers and itineraries.
• Ability to manage frequent schedule changes, international time zones and urgent travel requirements.
• Strong attention to detail while handling confidential information and senior-management priorities.
• Working knowledge of Excel, PowerPoint, CRM systems and customer databases.
• Ability to coordinate multiple departments and track actions to closure.
• Exposure to international business, industrial products, exhibitions or digital marketing is preferred.
• Proactive, responsive, confidential and comfortable working directly with senior management.
• Must be willing to work full-time on-site in Ghaziabad.

Reporting to: Director – International Business

Location: Ghaziabad, Uttar Pradesh

Employment: Full-time, on-site

Joining: Immediate or earliest possible