Company Secretary & Legal Head - Manufacturing - LLB

Company Secretary and Legal Head (Manufacturing / Listed Entity)

Ensures compliance with the Companies Act 2013, SEBI (LODR) Regulations, and stock exchange (BSE/NSE) requirements and managing Board/Committee meetings, handling statutory filings, overseeing corporate governance, liaising with regulators, and supporting corporate actions like dividends and audits.

Key Responsibilities:

• Corporate Governance & Compliance: Ensure adherence to Listing Obligations and Disclosure Requirements (LODR), SEBI regulations, FEMA, and RBI guidelines.
• Board & Shareholder Meetings: Organize and manage Board Meetings, Committee Meetings, and Annual General Meetings (AGM), including drafting agendas, resolutions, and minutes.
• Statutory Filings & Records: Handle MCA/ROC filings, maintain statutory registers, and ensure timely, accurate disclosures to stock exchanges.
• Regulatory Liaison: Act as the primary point of contact for SEBI, NSE/BSE, ROC, and other regulatory bodies.
• Corporate Actions & Policies: Support corporate restructuring, dividends, rights issues, and monitor insider trading regulations.
• Investor Relations: Manage investor grievances and statutory reporting to shareholders.
• Be responsible and manage the secretarial functions of the Company and therefore, a thorough understanding of Companies Act and the rules thereunder.
• Ensuring half yearly, yearly and event-based compliances applicable to the Company including XBRL under LODR.
• Quarterly/Half Yearly/Yearly submissions/filings of various compliances/intimations with Stock Exchange.
• Preparation and filing of Half Yearly/Annual and routine MCA/RoC related e-Forms/Returns
• Schedule, plan and organize Ad hoc/quarterly Board and Board Committee meetings and annual general meetings (AGM).
• Prepare agenda and draft minutes of Board/Board Committee Meetings and Annual General Meetings (AGM).
• Drafting/preparation of Annual Report including Directors Report.
• Drafting resolutions as per the business requirements of the Company.
• Prepare and undertake all statutory and other filings including to the Registrar of Companies and the Ministry of Corporate Affairs.
• To maintain and record Statutory Registers as required under the Companies Act & Rules thereunder.
• Company Secretarial activities - Notice, Agenda, Minutes of meeting & Various filings with MCA, FEMA compliances relating to FDI, accounting & reconciliations.
• Other secretarial compliances of listed as well as non-listed subsidiaries/ associates/ group companies.
• Preparation of documents required for the Incorporation of a Company.
• Complete knowledge of secretarial work & compliance applicable for listed company, meeting requirement as per listing agreement, listing obligations.
• Response to queries raised by Stock Exchange / Shareholders / Directors.
• Updation of Company Website from time to time.
• Coordination with Practising Company Secretary (PCS) for secretarial audit and other work.
• Other Corporate Governance related work.
• Legal work including drafting of agreements.
• Work with other departments/team to ensure smooth conduct of Companys affairs.
• Keeping the team updated with amendments and laws.
• Other day to day secretarial work such as managing requirements of statutory & secretarial auditors etc.

Qualification And Experience:

• 1. Qualified Company Secretary (ICSI Member) & LLB with 20-25 years of Experience in a listed company, specifically within the manufacturing sector. Age not more than 45.
• 2. Expertise in Companies Act 2013, SEBI Regulations, and Listing Agreements.
• 3. Strong drafting skills, attention to detail, high-level corporate governance knowledge,
• 4. Analytical, with a detail-oriented approach.
• 5. Outstanding senior management and leadership skills, with the ability to lead and motivate teams and the capacity to operate as an effective business partner.
• 6. Personal demeanour that secures the trust and confidence of others immediately.
• 7. Resourcefulness to develop solutions to complex legal or regulatory problems.
• 8. Strength of mind to offer independent and possibly unwelcome advice.
• 9. Highly effective verbal and written communication skills with the ability to negotiate, persuade and influence
• 10. Able to work effectively with colleagues, volunteers and partners at all levels.
• 11. Able to build and maintain effective external professional networks.
• 12. Able to manage and resolve conflicting priorities and stakeholder concerns and build and maintain effective networks both internally and externally.
• 13. High ethical standards and professional integrity.