Executive Assistant (3rd Party Payroll)

The Executive Assistant (EA) acts as a trusted support partner to the Business Head, Health & Nutrition, BASF India Limited. The role provides high-level administrative and operational support, ensuring effective time management, smooth coordination, and efficient communication with internal and external stakeholders.

The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced business environment. The incumbent will also serve as a key point of contact between the Business Head and various functions and stakeholders.

Main Areas of Responsibilities:

• Calendar & Time Management: Manage and prioritize a complex and dynamic calendar, coordinate meetings and appointments, resolve scheduling conflicts, and ensure effective utilization of the Business Heads time.
• Executive Communication & Coordination: Act as a key point of contact for the Business Head. Manage correspondence, emails, and requests, ensuring timely follow-up, coordination, and appropriate delegation.
• Business Travel Support: Coordinate local and international business travel, including travel arrangements, accommodation, itineraries, and related logistics, in coordination with relevant functions.
• Meeting & Presentation Support: Coordinate meetings, prepare agendas and supporting materials, consolidate relevant information and data, and support the preparation of presentations, reports, and other business documents.
• Stakeholder Coordination: Facilitate effective coordination with internal functions, department heads, and other stakeholders. Build and maintain professional working relationships to ensure smooth flow of information and timely execution of activities.
• Administrative & Operational Support: Provide day-to-day administrative and operational support to the Business Head, including follow-ups, documentation, expense-related coordination, and other activities as required.
• Confidentiality & Compliance: Handle confidential and sensitive business and employee information with a high degree of discretion and ensure adherence to BASF policies, data privacy requirements, and applicable processes.

Technical&ProfessionalKnowledge:

• Proficiency in MS Office applications, particularly PowerPoint, Excel, and Word.
• Strong written and verbal communication skills.
• Good organizational and coordination skills with attention to detail.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Strong interpersonal skills and ability to interact professionally with stakeholders at different levels.
• High level of discretion and ability to handle confidential information.

Education: Graduate (Bachelors degree in Commerce / Business Administration)

Interested candidates can mail their resumes at vinita.kadam@persolapac.com

Thank you and Regards,

Vinita Kadam

Senior Consultant- Sourcing

• T (+91) 022 66816930
• 215 - ATRIUM, Unit no. 215, 2nd floor, C - Wing,
• Andheri - Kurla Road, Andheri East,
• Mumbai 400069,Maharashtra I India
• Vinita.Kadam@persolapac.com
• persolindia.com

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CONFIDENTIAL NOTE:

The information contained in this e-mail and any accompanying documents may contain information that is confidential or otherwise protected from disclosure. If you are not the intended recipient of this message, or if this message has been addressed to you in error, please immediately alert the sender by reply e-mail and then delete this message, including any attachments. Any dissemination, distribution or other use of the contents of this message by anyone other than the intended recipient is strictly prohibited