Executive Assistant To Managing Director

Executive Assistant

Job Details

• Designation: Executive Assistant
• Contract Tenure: 12 Months
• Salary: 35K- 37K
• Gender Preference: Female
• Location: Vashi, Navi Mumbai
• Experience: 3-5 Years
• Working Days: 5 Days
• Working Time: 9:00 AM 5:30 PM
• Work Mode: Hybrid (Thursday & Friday WFH)

Administration

• Monitoring & processing of Monthly utility payments to vendors.
• Coordinating with service providers, processing any related requests, sort out issue/complains if any, process their payments etc.
• Assistance to internal controllers team & Audit team by maintaining & providing related supporting.
• Coordinate for courier sending samples to customers including proper packaging, receiving courier, distributing, maintaining proper log.
• Sample storage.
• Important document files storage & maintain at right place.
• Coordinate with office boy for sending documents to & from bank, customs in right time.
• Leave details maintain for India team & forwarded to payroll team on quarterly basis.
• Compile & regularly maintain employee insurance, Mediclaim records.
• Coordinator for events like volunteering, quarterly team meetings etc.
• Close Coordination with Asia pacific HR team for providing necessary information as time to time.
• Office utility & stationary replenishment & management.
• Travel Management for India team & overseas visitors including visa co-ordination.
• Assist MD in meeting co-ordination, travel support, reports, compliance maintenance etc.

Commercial Activities

• Issuance of Sales order (indents) for Imports (Latex & Rubber business) & Local (automotive) business.
• Back up to CSR (Customer Service Representative) /LSR (Logistic Service Representative) as & when needed. As a back up for Local Sales Order Entry management.
• Vendor/Customer codes creating in SAP system.
• Co-ordinate for product code creation in SAP system.
• Enter sales opportunity in sales force system.

Experience:

• Min 3-5 years of experience in office administration, sales assistance etc.
• Good communication skills (writing & talking in fluent English) required.
• Should be resident of Navi Mumbai / Mumbai.
• Sales order and or SAP experience is nice to have.
• Good personality, Socicial nature is nice to have.

If interested share cv on:

dinjal.mehta@persolapac.com

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