Contract Accounts Manager

• PINNACLE FUTUREBUILD PRIVATE LIMITED
• CONFIDENTIAL
• JOB DESCRIPTION
• Contract Accounts Manager
• Particulars Details

Organization

Pinnacle FutureBuild Private Limited

Job Location

Madurai

Department

Accounts & Finance

Reports To

Chief Executive Officer

Number of Positions

1

Employment Type

Full-Time

Experience Required

Minimum 5 years

Qualification

Bachelors/Masters degree in Accounting, Finance, Business Administration, or a related field

Compensation

₹6–10 LPA, commensurate with experience

About Pinnacle

Pinnacle FutureBuild Private Limited is a leading BIM engineering company known for innovation and excellence across the global Architecture, Engineering, Construction and Operations industry.

With more than 30 years of global experience and a team of over 4,700 engineers and architects, Pinnacle has successfully delivered more than 18,000 projects across 47+ countries for over 2,600 clients through 15 global delivery centers.

• Pinnacle provides an innovation-driven work environment and leverages cutting-edge technologies to deliver meaningful value throughout the AECO lifecycle.
• Why This Role Exists
• The Contract Accounts Manager will be responsible for managing invoicing, contractual billing and accounts receivable for project-based contracts.

The role will ensure that invoices are raised accurately and on time, contractual payment terms are tracked, outstanding receivables are regularly followed up and payments are recovered within the agreed timelines.

• The position will work closely with customers, project teams, finance teams and senior management to resolve billing matters and maintain healthy cash flows.
• Key Responsibilities
• 1. Contract and Billing Management

• Review and maintain detailed records of contractual terms, billing milestones, payment schedules and outstanding amounts.
• Track active contracts and ensure invoices are generated as per agreed contractual terms and project milestones.
• Verify supporting documents and approvals before raising invoices.
• Ensure accuracy and completeness of all invoices issued to customers.
• Maintain contract-wise and customer-wise billing records.

2. Accounts Receivable Management

• Monitor and manage accounts receivable for all contractual projects.
• Track invoice due dates, outstanding balances and overdue payments.
• Follow up with customers to ensure timely settlement of invoices.
• Prepare and share customer statements of accounts and payment reminders.
• Maintain an accurate ageing analysis of outstanding receivables.
• Identify delayed payments and initiate timely escalation wherever required.

3. Customer Coordination

• Liaise with customers regarding invoices, payment status and account reconciliation.
• Resolve billing disputes, discrepancies and payment-related queries.
• Coordinate with customer finance and accounts teams to expedite payments.
• Maintain professional and effective communication with customers throughout the recovery process.

4. Internal Coordination

• Coordinate with project, commercial, operations and finance teams for billing inputs and supporting documents.
• Follow up internally for milestone certifications, timesheets, work completion records and customer approvals.
• Resolve discrepancies related to contract values, billing milestones and payment terms.
• Ensure all contractual and billing records are updated and readily available for review.

5. MIS and Management Reporting

• Prepare regular MIS reports on invoicing, collections, outstanding receivables and overdue accounts.
• Generate and analyze accounts receivable ageing reports.
• Provide periodic updates to senior management on collection status and recovery progress.
• Highlight high-risk accounts, delayed payments and contractual concerns.
• Support cash-flow forecasting through accurate receivable and collection data.

6. Compliance and Documentation

• Maintain accurate records of contracts, invoices, customer communications and payment receipts.
• Ensure billing and receivable processes comply with applicable accounting policies and company procedures.
• Support internal and statutory audits by providing relevant documentation and reports.
• Handle financial and contractual information with confidentiality.

Experience Requirements

• Minimum 5 years of relevant experience in contract accounting, invoicing, billing and accounts receivable management.
• Experience in a project-based, contract-based, engineering, construction, consulting or professional services organization is preferred.
• Demonstrated experience in customer payment follow-up and recovery management.
• Experience in preparing MIS reports and receivable ageing reports.
• Exposure to contractual billing milestones and commercial terms will be an advantage.

Desired Skills

• Contract Management
• Accounts Receivable Management
• Invoicing and Billing
• Payment Collection and Recovery
• Customer Account Reconciliation
• Contractual Payment Tracking
• MIS Reporting
• Financial Reporting
• Microsoft Excel
• Accounting Software and ERP Systems

Behavioral Competencies

• Strong communication and interpersonal skills.
• Excellent follow-up and negotiation abilities.
• High level of accuracy and attention to detail.
• Strong analytical and problem-solving capabilities.
• Ability to coordinate effectively with customers and internal stakeholders.
• Ability to manage multiple contracts, invoices and payment schedules simultaneously.
• Professional approach while handling payment recovery and customer discussions.
• Ability to handle sensitive financial and contractual information confidentially.

Preferred Candidate Profile

The ideal candidate should have strong experience in contractual billing and accounts receivable management, along with the ability to independently track invoices, follow up with customers and drive timely collections.

The candidate should be commercially aware, detail-oriented and comfortable working closely with project teams, finance teams, customers and senior management.