HR & Administration Executive

We are looking for a proactive and well-organized HR & Administration Executive to manage day-to-day HR and administrative activities, regular client follow-ups, and travel arrangements for company staff. The candidate will support management and employees in ensuring smooth and timely completion of routine activities.

Responsibilities

• Assist in recruitment, interview scheduling, and joining formalities.
• Maintain employee records, attendance, leave, and HR documentation.
• Coordinate with employees regarding HR-related requirements.
• Support management in day-to-day HR activities.
• Maintain confidentiality of employee and company information.
• Arrange flight, train, and bus tickets for company staff as required.
• Make hotel bookings for employees travelling for official work.
• Arrange cabs/local transportation when required.
• Prepare travel schedules and itineraries.
• Handle ticket cancellation, rescheduling, and modifications.
• Maintain records of travel bookings, bills, expenses, and reimbursements.
• Manage routine office administration and documentation.
• Handle official emails, letters, WhatsApp communication, and correspondence.
• Maintain records of company documents and administrative activities.
• Coordinate meetings, appointments, and official visits.
• Follow up with employees and departments on pending tasks.
• Assist management with day-to-day administrative requirements.

• Experience:
• Good communication and interpersonal skills.
• Strong follow-up and coordination skills.
• Good knowledge of MS Excel, Word, Email, WhatsApp, and online travel booking platforms.
• Good organizational and time-management skills.
• Professional telephone and email etiquette.
• Ability to handle multiple responsibilities independently.
• Responsible, disciplined, and proactive approach.
• The ideal candidate should be well-organized, responsible, proactive, and persistent with follow-ups, with the ability to communicate professionally with clients and employees and efficiently manage HR, administrative, and travel-related activities.
• Experience in construction, infrastructure, precast, manufacturing, or engineering companies will be an added advantage.