Zonal Finance Lead

JOB DESCRIPTION

Job title

Zonal Finance Lead

Department

Finance

Reporting to

Manager- Finance

Grade

C

Location

New Delhi

No. of positions

1

Duration

Fixed term- 3years

Travel

As per requirement.

Level of Contact with Children: 1 (Direct contact with children)

The position holder shall be responsible to adhere & work within the ambit of Plan Indias Safeguarding Children & young People & Gender Equality Policies.

ABOUT PLAN INDIA

Plan India is a nationally registered not for profit organization striving to advance childrens rights and equality for girls, thus creating a lasting impact in the lives of vulnerable and excluded children and their communities. Since 1979, Plan India and its partners have improved the lives of millions of children and young people by enabling them access to protection, quality education and healthcare services, a healthy environment, livelihood opportunities and participation in decisions which affect their lives. Plan India currently works directly with communities, government, donors and other civil society members and groups in 14 states across 19,000+ communities in 5,500 villages/ slums and has touched the lives of 1.9+ million children, out of which over a million are girls. Plan India is a member of the Plan International Federation, an independent development and humanitarian organization that advances childrens rights and equality for girls. Plan International is actively working in more than 70 countries.

JOB/ROLE OVERVIEW

The incumbent would be responsible for the overall accounting and administration, compliance assurance related work for project implemented in respective Zone. He / She will be accountable to manage statutory compliances as are applicable to various financial transactions of the project and ensure quality of records and the safe keeping.

MAIN RESPONSIBILITIES

1. Financial Accounting

• ZFLs primary responsibility for strengthening the review, challenge, and recommendation process on all zonal financial transactions and reports, ensuring quality, compliance, and timeliness.
• Oversee and manage general accounting functions including transaction posting, accounts payable, accounts receivable, general ledger, and taxation.
• Ensure timely and accurate posting of all transactions in SAP on a regular basis.
• Review and scrutinize project-related expenditures and supporting documents submitted by Accounts Officers.
• Ensure Finance Officers upload vouchers and supporting documents on the virtual drive (MS Teams) as per guidelines, ensuring completeness and accuracy.
• Review fund requests and utilization certificates for projects implemented through NGO/partner organizations (Non-FCRA).
• Maintain accounting and SAP housekeeping by extracting and reviewing SAP and SAP BI reports on a weekly basis, monitoring expenditures, initiating corrective actions through Line Managers when required, and tracking advances to vendors, NGO/partners, and staff.
• Supervise petty cash management (where applicable) in line with office policies, including fund reconciliation, bank reconciliation, and monthly reporting to ICO.

2. Budget and Cash Management

• Support preparation of annual budgets and quarterly forecasts to meet management and program requirements.
• Analyse budget versus actual expenditures and support preparation of MIS reports.
• Assist zonal program teams in budget preparation based on project and donor requirements.

3. Financial Monitoring & Audits

• Conduct financial monitoring of projects through field visits and submit reports as per prescribed procedures to ensure proper utilization of funds and timely project implementation.
• Coordinate and submit vouchers, financial data, and information required for field and project audits.
• Maintain the audit calendar, coordinate with auditors and NGO partners, and ensure adequate preparation and timely submission of information for audits.
• Prepare Audit Action Lists (AAL) and submit them to the Finance Manager for responding to audit observations.

4. Compliance

• Ensure compliance with FCRA regulations, Income Tax Act, GST, and other applicable statutory requirements in day-to-day financial operations across operational states.
• Support timely submission of statutory returns including PT, PF, TDS, Income Tax, FCRA, etc.
• Ensure adherence to donor compliance requirements and guidelines across projects and promptly report any gaps or deviations to FM/SFM.

5. Financial Reporting & Analysis

• Prepare internal financial reports on a monthly basis, including forecasts and early warnings for potential budget overruns.
• Prepare, review, and analyze financial statements to ensure accuracy, completeness, and compliance.
• Prepare and submit donor/program financial reports, including budget and expenditure statements, as per prescribed formats and timelines.

6. Procurement & Office Administration

• Ensure procurement processes are followed in line with organizational policies and that logistics arrangements are effectively managed.
• Provide complete and accurate documentation to ICO for vendor agreements, purchase order preparation, and renewals.

7. Team Management & Capacity Building

• ZFL is expected to provide strong technical guidance and oversight to the finance staff reporting to them, including regular review of their work and capacity building
• Conduct orientation and capacity building of finance and accounts staff on financial management and compliance requirements.
• Support capacity building of partner organization staff, particularly for Non-FCRA projects.
• ZFL is expected to proactively support and advise the line manager (and other senior stakeholders) on financial analysis, risk flags, control gaps, and any special tasks requiring their expertise.

Skills & Competencies

• Strong analytical and problem-solving skills
• High attention to detail and compliance orientation
• Ability to manage multiple projects and meet tight deadlines
• Excellent coordination and communication skills
• Proficiency in MS Excel, SAP BI reports, and documentation systems (MS Teams/SharePoint)

Qualification & Experience

• CA /MBA/PGDM (Finance) / M. Com from a recognized university
• 612 years of finance experience, including 46 years in a senior/zonal role
• Strong exposure to SAP/ERP, budgeting, MIS, and donor-funded projects
• Sound knowledge of statutory compliances (IT, GST, PF, PT, TDS, FCRA) and audits
• Experience in team supervision and NGO/INGO or development sector preferred.

COMPENSATION AND EMPLOYMENT

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

How to apply:

Please send us your updated resume along with suitability note (single Word document only) for the position of Zonal Finance Lead New Delhi at [HIDDEN TEXT]. Please mention Zonal Finance Lead New Delhi in the subject line. Last date for sending applications is 22nd February 2026.

Only shortlisted candidates will be contacted.