Administrative Executive (Wipro Enterprises - On Third Party Payroll)

Responsibilities (but not limited to):

• Provide administrative and personal assistance to functional heads, business leaders, and senior management to ensure smooth day-to-day operations.

• Prepare and manage expense statements and reimbursement claims for functional heads and top-level management.

• Arrange domestic and international travel, including flight bookings, hotel accommodations, cab arrangements, and travel itineraries for management and new joiners attending induction programs.

• Manage calendars, schedule meetings, block calendar slots, reserve meeting rooms, and coordinate with participants to ensure meetings run smoothly.

• Prepare and circulate Minutes of Meeting (MoM), track action items, and follow up with stakeholders for timely completion of assigned tasks.

• Prepare and maintain quarterly trackers for business leaders, ensuring timely updates and accurate reporting of business activities and deliverables.

• Coordinate with facility management and housekeeping teams to ensure office cleanliness, maintenance, meeting room readiness, and availability of office supplies.

• Coordinate interview schedules as per instructions, manage interviewer availability, send invitations, and communicate with candidates and hiring managers.

• Handle emails, official correspondence, documentation, presentations, appointments, and other executive assistance activities while maintaining confidentiality.

• Coordinate with internal teams, vendors, and stakeholders, and perform any other administrative, personal assistance, or work-related duties assigned by the reporting manager or senior management.

• Manage vendor coordination and onboarding, including collecting required documents, coordinating vendor registrations, maintaining vendor records, processing invoices, verifying supporting documents, and following up with vendors and the finance team to ensure timely invoice approvals and payments.

Preferred candidate profile:

• Bachelors degree in Business Administration, Commerce, Management, or any relevant field.

• Excellent communication, interpersonal, coordination, and organizational skills.

• Proficiency in MS Office (Excel, Word, PowerPoint, and Outlook) and calendar management.

• Strong multitasking, time management, problem-solving, and attention to detail.

• Ability to handle confidential information, manage senior management requirements, and coordinate effectively with internal teams and external vendors.