Hotel Accounts Executive - Amravati (Payables, Compliance & Reconciliation)

Role:Hotel Accounts Executive - Payables, Compliance & Reconciliation

Company / Unit: Centre Point Hotels – Amravati

Reporting To: Group Finance Head / CEO 

Key Job Roles

• 1. Vendor Bill Receipt
• Receive vendor bills from purchase, stores, departments, contractors, and service providers.
• 2. PO-GRN-Bill Matching
• Match purchase order, goods receipt note, delivery challan, invoice quantity, rate, and department approval before booking the bill.
• 3. Service Bill Verification
• Check service bills with work completion certificate, department confirmation, contract terms, attendance sheet, AMC agreement, or approval note wherever applicable.
• 4. Expense Booking

Book expenses under correct ledger heads such as food, beverage, housekeeping, engineering, admin, repair and maintenance, linen, manpower, electricity, security, sales, and other operating expenses.

• 5. Cost Centre Tagging
• Tag expenses correctly to rooms, F&B, banquet, lawn, admin, engineering, housekeeping, or common expenses as applicable.
• 6. GST Input Checking
• Check GST number, invoice date, taxable value, GST amount, vendor status, and input eligibility before booking GST credit.
• 7. TDS Applicability Checking
• Check TDS applicability on vendor bills, contractor bills, rent, professional fees, commission, security, housekeeping, manpower, and other applicable payments.
• 8. Vendor Bill Booking
• Book vendor bills accurately in the accounting system with correct ledger, GST, TDS, cost centre, and narration.
• 9. Pending Bill Tracking
• Maintain a list of bills pending due to missing PO, GRN, approval, rate mismatch, GST issue, or incomplete documents.
• 10. Vendor Ageing Preparation
• Prepare vendor ageing and classify payables as due, not due, urgent, disputed, or on hold.
• 11. Payment Schedule Preparation
• Prepare weekly payment schedule based on due dates, vendor priority, approval status, and fund availability.
• 12. Vendor Payment Entry
• Post payment entries after confirmation from the Unit Finance Controller and bank statement.
• 13. Vendor Ledger Reconciliation
• Reconcile vendor statements with hotel books and identify differences, duplicate bills, debit notes, credit notes, short supply, or advance adjustments.
• 14. Vendor Advance Tracking
• Track advances paid to vendors and ensure timely adjustment against future bills.
• 15. Debit Note / Credit Note Accounting
• Record debit notes and credit notes for rate difference, quality deduction, rejected material, shortage, service issue, or excess billing.
• 16. Inventory & Stores Accounting Support
• Check GRNs, stock issues, inter-department transfers, wastage entries, breakage entries, and monthly stock valuation support.
• 17. Payroll Coordination
• Coordinate with HR for attendance, leave, salary inputs, staff advance, contractor manpower bills, incentives, deductions, and full and final settlement.
• 18. Salary & Contractor Bill Booking
• Book salary expense, contractor manpower bills, staff advances, recoveries, and related payable entries.
• 19. Statutory Working
• Prepare data for GST, TDS, PF, ESIC, professional tax, and other statutory payments as required by the Unit Finance Controller or corporate accounts team.
• 20. GST Reconciliation Support
• Match purchase GST with GSTR-2B/2A and highlight mismatches, missing invoices, vendor non-filing, or ineligible input.
• 21. TDS Reconciliation Support
• Prepare TDS payable working, vendor-wise TDS deduction details, and support quarterly TDS return data.
• 22. Bank Reconciliation Support
• Assist in bank reconciliation by identifying vendor payments, statutory payments, internal transfers, bank charges, and unidentified entries.
• 23. Trial Balance Ledger Scrutiny
• Review assigned ledgers such as creditors, expenses, advances, statutory liabilities, provisions, prepaid expenses, security deposits, and suspense accounts.
• 24. Monthly Closing Support
• Prepare month-end entries for provisions, prepaid expenses, expense accruals, GST/TDS reconciliation, vendor ageing, stock adjustment, and supporting schedules.
• 25. Balance Sheet Schedule Preparation

• Prepare supporting schedules for creditors, advances, deposits, statutory dues, provisions, prepaid expenses, and other assigned ledgers.