Hotel Accounts Executive - Amravati (Receivables, Revenue & Banking)

Role: Accounts Executive - Receivables, Revenue & Banking

Company / Unit: Centre Point Hotels – Amravati

Reporting To: Unit Financial Controller 

Experience: Minimum 2 years with hotel accounts

Key Job Roles

• 1. Daily Revenue Checking
• Check daily revenue from rooms, F&B outlet, banquet hall, and lawn events. Match PMS/POS reports with accounting entries.
• 2. Room Revenue Verification
• Verify room revenue, room tariff, discounts, complimentary rooms, house-use rooms, no-show charges, cancellation charges, and allowances.
• 3. F&B Revenue Verification
• Check F&B outlet sales, KOT/BOT control, discounts, voids, settlements, cash/card/UPI collections, and credit transfers.
• 4. Banquet & Lawn Revenue Verification
• Check banquet and lawn event revenue with booking contract, function details, minimum guarantee, extra items, hall/lawn charges, decoration, AV charges, and final billing.
• 5. Credit Bill Preparation
• Prepare credit bills for corporate clients, banquet parties, travel agents, and other approved credit customers.
• 6. Billing Documentation

Ensure every bill has proper supporting documents such as guest folio, registration card, banquet booking form, function prospectus, approval note, GST details, and signed bills wherever applicable.

• 7. GST Invoice Accuracy
• Check GST number, legal name, place of supply, invoice value, tax rate, invoice date, and invoice series before finalizing bills.
• 8. Bill Dispatch
• Send bills to clients through email, courier, portal upload, or as per client requirement. Maintain a bill dispatch register.
• 9. Collection Follow-Up
• Follow up with corporate clients, banquet parties, travel agents, and other debtors for pending payments.
• 10. Receipt Entry Posting
• Post receipts received through cash, cheque, NEFT, RTGS, IMPS, UPI, card, and OTA settlements against correct customer ledgers.
• 11. Debtor Ageing Preparation
• Prepare debtor ageing and update remarks for overdue parties. Highlight delayed collections to the Unit Finance Controller.
• 12. Customer Ledger Reconciliation
• Reconcile customer ledgers with payment advice, TDS deduction, debit notes, short payments, and advance adjustments.
• 13. TDS Receivable Tracking
• Track TDS deducted by customers and follow up for TDS certificates wherever required.
• 14. Advance Adjustment
• Track room advances, banquet advances, lawn booking advances, and corporate advances. Adjust advances against final invoices after approval.
• 15. OTA Settlement Tracking
• Track OTA receipts, commission deduction, TDS, refunds, short payments, and pending settlements.
• 16. Daily Bank Statement Checking
• Download or review daily bank statements and identify customer receipts, OTA settlements, UPI credits, card settlements, and other deposits.
• 17. Card Settlement Reconciliation
• Match card collection reports with EDC settlement and bank credit. Track MDR charges and short settlements.
• 18. UPI Settlement Reconciliation
• Match UPI collections from Front Office, F&B, banquet, and lawn events with bank credits.
• 19. Cash Deposit Tracking
• Check cash collected from Front Office, F&B outlet, banquet, and lawn events. Ensure cash is deposited into the bank and recorded correctly.
• 20. Daily Collection Report
• Prepare daily collection report showing opening outstanding, billing done, collection received, adjustment, and closing outstanding.