Senior Officer

Role & responsibilities

• Manage MD's daily calendar, appointments, meetings, and conference calls.
• Coordinate and prepare agenda, minutes of meetings (MOM), and follow-ups.
• Draft, type, and dispatch official letters, emails, and circulars on behalf of company.
• Maintain strict confidentiality of all documents and discussions.
• Coordinate with HODs, Plant Heads, and external stakeholders on behalf of MD.
• Maintain filing system, records, and important documents.
• Manage end-to-end travel arrangements for MD, Sales Team, and senior officials - Flight / Train / Cab / Hotel bookings.
• Arrange Visa, Passport, Forex, Travel Insurance for international travel.
• Ensure all travel bills, invoices, and expense statements are collected and submitted to Accounts for settlement.
• Maintain Travel Records / MIS - Travel date, purpose, cost, vendor, and status.
• Handle last-minute changes / cancellations and emergency travel arrangements.

Preferred candidate profile

• 3 to 5 years of experience as PA / Executive Assistant to Senior Management, preferably with Travel Desk handling.
• Excellent communication skills in English & Hindi.
• Computer - MS Excel, ERP/SAP
• Proficient in MS Office excel &Word
• Ability to work under pressure and maintain confidentiality