Assistant / Secretary

Role Overview

The Assistant/Secretary will provide administrative, coordination, and communication support to ensure smooth day-to-day operations. The role requires strong MS Office skills, good English communication abilities, and basic exposure to travel management.

Role & responsibilities

1. Administrative & Office Support

• Manage daily correspondence, emails, and documentation.
• Prepare, format, and edit reports, letters, and presentations using MS Word and MS PowerPoint.
• Maintain office records, files, and data in an organized manner.
• Handle scheduling, appointment management, and meeting coordination.

2. Excel & Data Management

• Prepare and update Excel sheets, trackers, and reports.
• Perform basic data entry, formatting, and analysis.
• Maintain dashboards, MIS reports, and follow-up lists.

• Assist in arranging travel bookings (flight/train tickets, hotels, cabs).
• Coordinate itineraries and ensure required travel documents are prepared.
• Handle reimbursements and travel-related documentation.

4. Communication & Coordination

• Draft emails, notes, and communication materials.
• Coordinate with internal teams and external stakeholders.
• Support senior executives with follow-ups and timely updates.

5. General Support Activities

• Assist in organizing meetings, events, and reviews.
• Maintain confidentiality and handle sensitive information responsibly.

Provide additional administrative support as required.

Preferred candidate profile

• Strong proficiency in MS Office (Word, Excel, PowerPoint).
• Good command over English communication (written & spoken).
• Ability to draft professional emails and documents.
• Basic knowledge of travel management and logistics.
• Strong organizational and time-management skills.
• Attention to detail and ability to multitask.
• Professional, disciplined, and proactive work approach.

Qualifications

• Graduate in any discipline.
• 23 years of experience in an administrative/assistant/secretarial role.
• Experience supporting senior management will be an added advantage.