Administration Manager

Role & responsibilities

Manage and oversee day-to-day administrative and facility operations.

• Ensure smooth functioning of office, factory, warehouse, and other company facilities.
• Manage housekeeping, security, maintenance, transportation, utilities, and other facility-

related services.

• Coordinate with vendors, contractors, suppliers, and service providers.
• Negotiate with vendors and monitor service quality, costs, agreements, and renewals.
• Maintain and monitor administrative records, documents, licenses, agreements, and

statutory-related documentation.

• Handle office infrastructure, assets, equipment, stationery, and inventory requirements.
• Monitor AMC, maintenance, repair, and facility service schedules.
• Coordinate travel, accommodation, transportation, meetings, and other administrative

arrangements.

• Support management in implementing administrative policies, procedures, and internal

controls.

• Monitor administrative expenses and ensure effective cost management.
• Prepare administrative reports, MIS, and expense statements for management review.
• Coordinate with HR, Finance, Procurement, Operations, and other departments for

administrative requirements.

• Ensure compliance with company policies and applicable administrative and safety

requirements.

• Handle employee administrative concerns and provide timely support.
• Supervise and guide administrative/support staff and allocate work effectively.
• Identify operational issues and take timely corrective action.
• Maintain confidentiality of company information and documents.
• Perform any other administrative responsibilities assigned by management.

Preferred candidate profile

Bachelor's degree in Business Administration, Management, Commerce, or a related

field.

• 510 years of relevant experience in Administration, Facility Management, Office

Management, or General Administration.

• Experience in handling administration for a manufacturing, factory, warehouse, or

corporate environment will be preferred.

• Strong vendor management and negotiation skills.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Good knowledge of MS Office, particularly Excel, Word, and PowerPoint.
• Strong leadership and team-management skills.
• Good problem-solving and decision-making abilities.
• Ability to work independently and coordinate with multiple departments.
• Willingness to handle on-site administrative and facility requirements.