Accounts Payable Executive

Role & responsibilities

Accounts Payable (AP) Executive

Experience: 2–5 Years

Department: Finance & Accounts

Location: Kolkata

Role Overview

We are looking for an Accounts Payable professional with hands-on experience in managing vendor-related financial transactions, including Purchase Orders (PO), invoice processing, contract management and vendor payment coordination.

Key Responsibilities

1. Vendor Management

• Manage vendor onboarding, registration and documentation.
• Maintain vendor records and coordinate for required commercial and financial information.
• Act as a point of contact for vendor-related queries.

2. Purchase Order (PO) Management

• Coordinate and process Purchase Orders in line with approved requirements.
• Verify PO details, including scope, pricing, quantities and payment terms.
• Track PO status and ensure alignment with vendor agreements.

3. Invoice Management

• Receive, review and verify vendor invoices against approved POs and contracts.
• Ensure accuracy of invoice details, billing amounts and supporting documents.
• Coordinate with internal stakeholders for invoice validation and approvals.
• Track invoice status and resolve discrepancies.

4. Payment Processing

• Coordinate vendor payments as per agreed contractual and payment terms.
• Verify invoice approvals and payment eligibility before processing.
• Track pending, scheduled and completed payments.
• Coordinate with the Finance team and vendors regarding payment status.

5. Contract Management

• Maintain and track vendor contracts and service agreements.
• Verify contractual terms, pricing, payment schedules and validity.
• Ensure PO and invoice details are aligned with agreed contract terms.
• Coordinate for contract renewals, amendments and necessary approvals.

Required Skills

• Hands-on experience in Accounts Payable and Procure-to-Pay (P2P) operations.
• Understanding of PO, invoice processing, vendor management and payment cycles.
• Familiarity with vendor contracts and commercial documentation.
• Working knowledge of MS Excel and ERP/accounting systems such as SAP, Oracle or Microsoft Dynamics.
• Strong coordination, communication and documentation skills.
• Good attention to detail and ability to manage multiple vendor transactions