Executive Assistant To Managing Director

: Executive Assistant to MD Real Estate

Position: Executive Assistant to the Chairman & Managing Director

Industry: Real Estate

Department: Executive Office

Location: FC Road

Reports to: Managing Director

Role Summary

The Executive Assistant to the MD provides high-level administrative and coordination support to the Managing Director. The role manages schedules, meetings, communications, and follow-ups while coordinating with internal teams and external stakeholders on business and real estate matters.

Key Responsibilities

• Manage the MDs calendar, appointments,meetings, travel plans, and daily schedule.
• Coordinate meetings with senior leaders, clients, investors, consultants, government representatives, and other stakeholders.
• Prepare meeting agendas, presentations, briefing notes, minutes, and follow-up action lists.
• Track decisions and action items, coordinating with departments to ensure timely updates and completion.
• Draft, review, and manage emails, letters, reports, and other confidential correspondence.
• Organize travel arrangements, itineraries,accommodation, and related documentation.
• Handle incoming calls and requests,prioritize matters, and direct them to the appropriate team.
• Maintain confidential records, files,reports, and executive documents.
• Coordinate with departments such as Sales, Legal, Finance, Projects, Marketing, and Customer Relations.
• Support the preparation and coordination of business reviews, project meetings, site visits, and corporate events.
• Follow up on real estate project updates,approvals, documentation, and key deadlines as directed by the MD.
• Provide general administrative support and handle special assignments as required.

Qualifications

• Bachelors degree in business administration, Commerce, Management, or a related field.
• Prior experience as an Executive Assistant, Personal Assistant is preferred.
• Experience in the real estate, construction is an advantage.

Required Skills

• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, email,calendars, and presentation tools, Teams
• Ability to manage competing priorities and meet deadlines.
• Professional judgment, discretion, and ability to handle confidential information.
• Strong coordination and follow-up skills.
• Polished interpersonal skills and a professional approach when dealing with senior stakeholders.