Talent Specialist, APAC (Contractor)

Talent Specialist, APAC (Contractor)

Position Summary

We are looking for a Talent Specialist to provide recruitment operational support across the APAC Talent Acquisition organization.

This role supports the hiring process through interview coordination, offer and preboarding administration, recruitment systems and data management, and candidate support. Working closely with Talent Acquisition, Hiring Managers, HR Business Partners, and other internal teams, the Talent Specialist helps ensure an efficient, accurate, and positive hiring experience.

While local processes may vary across APAC markets, the role provides consistent operational support aligned with global standards and local requirements.

Key Responsibilities

Interview & Candidate Coordination

• Coordinate virtual and onsite interviews, including scheduling, logistics, and candidate communication.
• Partner with candidates, Hiring Managers, and Talent Acquisition teams to ensure a smooth and timely interview process.

Offer & Preboarding Support

• Prepare and process offer documentation and coordinate required approvals, signatures, and follow-up.
• Support preboarding activities, including required checks, document collection, and local hiring requirements.
• Coordinate with relevant internal teams to support new hire and Day 1 readiness.

Recruitment Systems & Data Management

• Maintain accurate candidate and requisition information in the Applicant Tracking System (ATS) and other recruitment tools.
• Maintain candidate resumes, hiring documentation, recruitment trackers, and other required records.
• Support data quality and ensure recruitment information is accurate and up to date.

Recruitment Operations & Candidate Experience

• Provide recruitment administration and operational support across APAC, adapting to country-specific requirements where needed.
• Provide timely and professional candidate support throughout the recruitment process.
• Support sourcing activities, campus recruitment, and hiring events as needed.
• Support process standardization and continuous improvement across Talent Acquisition operations.

Qualifications

• Bachelors degree or equivalent relevant experience.
• Experience in Talent Acquisition coordination, recruiting operations, HR operations or a similar role.
• Experience supporting interview coordination, offer administration and/or preboarding activities.
• Experience with Applicant Tracking Systems and recruitment tools.
• Strong organization, attention to detail and data accuracy.
• Strong communication and stakeholder coordination skills.
• Ability to manage multiple priorities across different countries and processes.
• Strong service orientation, ownership and continuous-improvement mindset.
• Experience working in a multinational or matrix organization is preferred.