Executive Secretary

Job Title: Executive Secretary

Location: Chennai

Experience: 1-5 Years

Preferred Age: 20-30 Years

Job Summary

• Use ChatGPT and AI tools to assist with drafting reports, documentation, and productivity tasks.
• Manage schedules, appointments and meeting arrangements.
• Coordinate and follow up with Sales, Purchase, and other departments to ensure smooth communication and workflow.
• Follow up with the functional teams on weekly/monthly meetings to understand the progress and deadlines on the business operations and highlight to MD.
• Track and monitor ongoing projects.
• Prepare reports, presentations, meeting notes, and official correspondence using Chatgpt / AI tools.
• Ensure strict confidentiality.
• Handle internal and external communications professionally.

Required Skills

• Well-versed in ChatGPT and AI tools.
• Strong communication and interpersonal skills.
• Hindi language proficiency is mandatory.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking skills.
• Ability to maintain confidentiality and professionalism.
• Presentable personality with a smart and professional appearance.

Qualifications

• Bachelor's degree in Business Administration, Commerce, or a related field preferred.