Sr Executive / Assistant Manager - EA Cum Admin

Position Overview:

We are looking for a dynamic and highly organized Sr. Executive / Assistant Manager Admin to provide executive-level administrative support to the CEO while managing overall office administration functions. The ideal candidate should be proactive, detail-oriented, and capable of handling both strategic coordination and day-to-day administrative operations efficiently.

Key Responsibilities:

Executive Assistant (EA) Responsibilities:

• Manage and maintain the CEOs calendar, appointments, and meeting schedules.
• Coordinate internal and external meetings, including preparing agendas and minutes of meetings (MoM).
• Handle travel arrangements including flights, accommodation, and itineraries.
• Draft, review, and manage correspondence, emails, presentations, and reports on behalf of the CEO.
• Act as a point of contact between the CEO and internal/external stakeholders.
• Maintain confidentiality of sensitive information and business communications.
• Track key action items and follow up with stakeholders for timely closure.
• Assist in preparing MIS reports, presentations, and business documents.

Administrative Responsibilities:

• Oversee day-to-day office administration and ensure smooth functioning of office operations.
• Manage office facilities, housekeeping, security, and vendor coordination.
• Handle procurement of office supplies and asset management.
• Coordinate with IT, vendors, and service providers for maintenance and support.
• Manage travel desk, accommodation arrangements, and logistics support for employees.
• Support HR/Admin in organizing company events, meetings, and employee engagement activities.
• Maintain records, documentation, and filing systems (physical & digital).
• Ensure compliance with administrative policies and procedures.

Qualifications:

• Bachelors degree in Administration, Management, or related field.
• 4 – 9 years of experience as an Executive Assistant / Admin professional.
• Strong experience in calendar management, coordination, and office administration.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• High level of professionalism, discretion, and confidentiality.