General Manager - Internal Audit - Logistics Industry

Logistics Industry Candidates Only

Role Purpose: To independently evaluate and improve the effectiveness of risk management, internal controls, compliance and governance, and operational efficiency across logistics operations including transportation, warehousing, and commercial processes.

Detailed JD -

1. Risk Assessment & Audit Planning

• Identify key business risks (financial, operational, compliance, strategic)
• Continuously update risk assessments as business conditions change
• Develop risk-based annual audit plan covering all functions (Freight Dept, Customs clearance, transport, warehousing/FTWZ/3PL, finance, HR, IT, procurement, ICD/CFS) based on risk prioritasation.
• Identify high-risk areas in ref to Revenue leakage and operational costs such as freight, rental costs, Fuel, fleet costs, manpower, vendor payments, etc.

2. Internal Controls Evaluation

• Review adequacy and effectiveness of internal controls
• Test controls over
• Financial reporting
• Procurement and payments
• Inventory and asset management
• Recommend improvements to prevent fraud and errors

3. Financial Audits

• Verify accuracy and reliability of financial data
• Review
• Revenue recognition
• Freight billing accuracy and tariff adherence
• Vendor bills (transporters, contractors, handling agents)
• Expense controls
• Cash and bank transactions
• Support statutory audit readiness;
• Detect duplicate payments, overbilling, or missed revenue;

4. Operational Audits-

Conduct audits of:

• Fleet operations (trip management, fuel consumption, route deviations)
• Warehouse operations (GRN, storage, dispatch, stock accuracy)
• Last-mile delivery performance
• Identify inefficiencies, delays, and cost leakages
• Recommend process improvements
• Evaluate efficiency and effectiveness of business operations
• Identify process gaps, delays, and cost leakages
• Suggest process improvements and productivity enhancements

5. Fraud Risk Management

• Identify areas vulnerable to fraud
• Conduct fraud investigations when required
• Strengthen preventive and detective controls
• Promote whistleblower mechanisms

6. Internal Controls & SOP Compliance

• Evaluate effectiveness of internal controls and SOPs
• Ensure adherence to company policies and delegation of authority (DOA)
• Recommend stronger controls to mitigate risks

7. Inventory & Asset Audits

Conduct physical verification of:

• Warehouse inventory
• Returnable assets (pallets, crates, containers)
• Investigate variances, pilferage, and damages

8. Vendor & Contract Audits

• Audit vendor selection, onboarding, and payment processes
• Ensure compliance with agreed rates and contracts
• Evaluate risks in outsourced logistics operations

9. Compliance & Regulatory Audits

Ensure compliance with:

• Transport regulations
• Safety norms
• Taxation (GST, e-way bills)
• Highlight non-compliance and penalties risk

10. Fraud Risk & Investigation

• Identify fraud-prone areas (fuel misuse, fake billing, ghost vendors)
• Conduct investigations into suspected frauds
• Strengthen preventive and detective controls

11. Monitoring & Follow-up

• Track implementation of audit recommendations
• Conduct follow-up audits to ensure closure of issues
• Report unresolved risks to senior management

12. Reporting to CFO/Chairman & Audit Committee

• Present audit findings clearly with risk ratings
• Provide actionable recommendations
• Escalate critical issues to leadership / Board / Audit Committee/CFO

13. Governance & Advisory Role

Support management in improving:

• Risk management frameworks
• Internal policies
• Business processes
• Act as an independent advisor

14. Continuous Improvement & Analytics

• Use data analytics for continuous auditing
• Identify trends, anomalies, and exceptions
• Move towards real-time or continuous monitoring

15. IA to pay special attention to:

• Freight billing accuracy and revenue leakages
• Vendor payments (transporters, contractors)
• Fuel, fleet, and route cost controls
• Warehouse inventory and pilferage risks
• Compliance with transport and safety regulations

16. Fraud Risk & Investigation

• Identify fraud-prone areas (fuel misuse, fake billing, ghost vendors)
• Conduct investigations into suspected frauds
• Strengthen preventive and detective controls

17. IT Systems & Data Audit

• Review ERP/TMS/WMS controls and user access
• Validate system data integrity (billing, dispatch, inventory)
• Use data analytics to identify anomalies and trends

18. Audit Reporting & Follow-up

Prepare clear audit reports with:

• Observations
• Risk ratings
• Actionable recommendations
• Track closure of audit findings

Qualifications & Skills

• CA / CMA
• Remuneration commensurate with experience in the Industry.
• 15+ years in Internal Audit in logistics/supply chain/LMD/Freight companies

Strong understanding of:

• Transport & Logistics, LMD, 3PL/Freight/warehouse operations
• GST and logistics compliance

Skills:

• Analytical thinking
• Data analysis (Excel / BI tools)
• Attention to detail
• Stakeholder management

Behavioural Competencies-

• High integrity and independence
• Strong observation and questioning skills
• Problem-solving mindset
• Ability to work across locations (warehouses / branches)

Preferred Experience in Logistics cos-

• Experience in 3PL / freight / e-commerce logistics
• Exposure to TMS / WMS / ERP systems
• Hands-on audit of fleet, fuel, and route operations

Others

• Lead audit team and mentor juniors
• Present findings to leadership / Audit Committee
• Drive automation and continuous auditing