Executive -HR &Admin

Regal Healthcare
Department Icon Human Resource (HR)/ Talent Acquisition
Posted: 11 months ago
2-5 years
Mumbai Suburbs
Human Resource (HR)/ Talent Acquisition
work from office
Full Time
Posted: 11 months ago
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Job Description

  • Executive/Sr. Exec/Deputy Manager Admin & HR
  • Position Title:
  • Band:
  • B2/B3
  • Department:
  • Operations
  • -
  • 1) Center Director
  • 2) GM HR ( Regional)
  • Reports to:
  • Reported by:
  • Job Objective
  • To oversee the implementation of all HR processes and policies in the center; To handle center level recruitment for operational
  • roles; To resolve employee queries and grievances in a timely manner and maintain a harmonious working environment in the
  • center.
  • Detailed duties and responsibilities
  • Operational
  • 1. Carry out the recruitment of the operational roles in the respective center in line with the manpower plan in a
  • timely and cost effective manner
  • 2. Plan and manage the complete recruitment cycle at center level for operational roles; calling for applications, short-
  • listing the CVs, conducting interviews with respective reporting managers, getting approval for the offer and finally
  • rolling out the offer
  • 3. Coordinate with external agencies to conduct background verification for the prospective employees if required
  • and handle documents verification
  • 4. Coordinate with HO HR team to create an accounts for the new joinees for salary and reimbursement purposes the
  • empanelled bank
  • 5. Ensure that the new joinees go through induction program and support them in on-boarding
  • 6. Ensure all the pre and post joining formalities for the employee such as Pre Medical check-up, ID card issue, User
  • access/rights assigning and signing of declaration etc. are completed in a timely manner
  • 7. Organize employee engagement initiatives at center level according to the HR calendar prepared at
  • regional/central level in line with Center Manager
  • 8. Ensure timely recruitment and maintain a database for Talent Management cycle.
  • 9. Coordinate the performance appraisal process at the center level from mid reviews, final reviews and rolling out the
  • rating with Center Manager once announced by Corporate HR Head. Maintain the confidentiality of the same.
  • 10. Keep a track of Recommendations made under Training and Development section in Performance appraisal and
  • ensure it has been requested and closed with final call by Center Manager and Regional Head.
  • 11. Ensure compliance of all the labour laws at the center level and escalate the issue to HO HR and Legal team if there
  • are any major deviations
  • 12. Maintain and update all Compliances registers in the center and assist in any labour department inspection and
  • notifying the HO HR/Legal team of the same.
  • 13. Timely update on Recruitment, Attrition and Compliances Tracker online within Timelines
  • 14. Coordinate with the corporate team for timely and accurate processing of the salaries of all the employees at
  • center level.
  • 15. Ensure Balanced Leave Management system and recordkeeping of the same through Biometric, Manual register
  • and LMS as per the Company policy.
  • 16. Coordinate the tax declaration submissions of all the employees and they are processed by the central team.
  • 17. Process all the reimbursements and other expenses incurred by the employee for business purposes.
  • 18. Conduct training programs for employees at center level and coordinate with corporate team for nominating
  • the employees in interregional/inter-center level training programs.
  • 19. Monitor attrition levels of employees and report critical attrition to the Regional HR and the Center head.
  • 20. Respond to employee queries in a timely manner
  • 21. Act as a Whistle Blower in the system.
  • 22. Ensure that the employee grievance redressal and Sexual Harassment committee system runs in a smooth
  • manner and all required information is briefed to all employees. Proper documentation of the same is necessary.
  • 23. Ensure required discipline levels in the centers, monitor and handle the cases of indiscipline in terms of
  • attendance, arrival on-time etc. appropriately
  • 24. Initiate the process for all exits and handle the exit formalities such as conducting exit interview, exit chec final
  • payment and rolling-out experience certificate etc.
  • 25. Maintain employee related database and statistics for the center and integrate it to organizational MIS
  • Key Result Areas
  • •
  • Planned V. Actual, Number of employee engagement initiatives at the center
  • % Employee grievances handled in a timely manner
  • •
  • •
  • •
  • •
  • •
  • •
  • •
  • % Compliance to Labour regulations in the center
  • % Adherence to the timelines in performance appraisal process at the center level
  • Employee discipline levels in the center
  • In-time filling of vacancies in operation roles for the center
  • % Adherence to target training hours for all the applicable employees in the center
  • Employee satisfaction index with efficiency of HR processes
  • Qualification
  • MBA in HR/ PGDHRM
  • Experience
  • (Indicative)
  • 3-5 years of experience in HR domain
  • External Interface
  • Internal Interface
  • ¢
  • ¢
  • ¢
  • ¢
  • Operations
  • Finance
  • Doctors
  • Nursing dept
  • Housekeeping dept
  • Corporate team
  • ¢
  • Government authorities/ Labour commissioner/
  • deputy commissioner for labour
  • Medical and paramedical institutions and academicians
  • ¢
  • ¢
  • Recruiting
  • agencies/
  • vendors
  • doing
  • background checks
  • Approved by:
  • Date:

Skills

HR Generalist ActivitiesHr And AdministrationHrsdGeneralist ActivitiesAdministrationHR AdministrationOperations

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