Personal Assistant (Arabic Speaking)

We are seeking a highly skilled Personal Assistant to join a Financial Services business in Dubai, supporting their COO.

• Administrative Support:
  • Serve as the main contact for the COO and Operations division, managing a variety of administrative tasks.
  • Organise and maintain records, files, and correspondence.
  • Prepare complex documents and reports using various office technologies.
  • Monitor and track the progress of departmental assignments, providing weekly updates to the COO.
• COO Support:
  • Manage the COOs calendar, organise meetings, and prepare necessary materials.
  • Handle travel bookings, transportation, and accommodations.
  • Screen calls and visitors, prioritising important requests.
  • Coordinate responses to government stakeholder requests and prepare briefing documents for engagements.
• Additional Responsibilities:
  • Assist in the Graduate Programme with administrative tasks.
  • Participate in departmental projects and events, providing necessary information and support.
  • Attend workshops and contribute to team projects and activities.
• Policies and Procedures:
  • Adhere to departmental policies and procedures to ensure consistent operations.
  • Promote a strong risk culture as part of the organisations Risk Management Framework.
• Reporting:
  • Assist in preparing departmental and management reports.
  • Review reports from stakeholders and brief the COO accordingly.

Qualifications & Experience:

• • Education: Bachelors degree in Business Administration preferred.
  • Certifications: AML/CFT related certification is a plus.
  • Experience: Proven experience in a similar administrative role
  • Languages: Fluent in Arabic and English to a high level