Sr. Admin Executive

General Administration:

• Manage day-to-day office administration and ensure smooth functioning of all support services.
  
• Maintain administrative records, correspondence, and documentation in an organized manner.
  
• Handle vendor management sourcing, negotiation, purchase order processing, and invoice follow-up.
  
• Ensure compliance with company policies and statutory requirements related to administrative functions.
  

Canteen Management:

• Supervise canteen operations to ensure hygiene, quality, and timely food service.
  
• Coordinate with the canteen contractor for daily operations, menu planning, and billing.
  
• Conduct periodic inspections and feedback collection from employees.
  

Housekeeping & Facility Maintenance:

• Oversee housekeeping activities to ensure cleanliness, hygiene, and maintenance of office premises, factory, and common areas.
  
• Monitor performance of housekeeping staff/contractors and maintain checklists for daily cleaning schedules.
  
• Ensure timely waste disposal, and upkeep of infrastructure.
  

Contract Manpower Management:

• Coordinate with contractors for deployment of manpower such as housekeeping, security, drivers, and support staff.
  
• Maintain attendance, billing verification, and compliance documentation of contract employees.
  

Security Management:

• Supervise security operations and ensure safety of people, property, and assets.
  
• Coordinate with the security agency for deployment, duty rosters, and incident reporting.
  
• Conduct regular security audits and maintain visitor entry, vehicle movement, and gate pass records.
  

Guest House Management:

• Manage company guest house operations including accommodation, housekeeping, and catering arrangements.
  
• Ensure comfort, cleanliness, and proper upkeep of guest facilities.
  
• Maintain records of guest visits, occupancy, and expenses.
  

Transportation Management:

• Coordinate company vehicle movements and employee transportation.
  
• Ensure timely maintenance, fuel records, driver scheduling,
  
• Maintain vehicle logbooks, insurance, and RTO documentation.
  

Event & Office Function Management:

• Plan and organize corporate events, celebrations, training sessions, and official functions.
  
• Handle logistics such as venue, catering, seating arrangements, and guest coordination.
  
• Manage vendor payments and event documentation.
  

SEZ & Statutory Documentation:

• Prepare, maintain, and update SEZ-related documentation and records as per regulatory requirements.
  
• Coordinate with Development Commissioner’s office for approvals and submissions.
  
• Ensure compliance with SEZ and other statutory administrative norms.
  

Other Administrative Responsibilities:

• Maintain fixed asset and inventory records for administrative items.
  
• Support HR department in onboarding, ID card issuance, and employee welfare activities.
  
• Prepare monthly MIS reports on admin expenses and activities.
  

Key Skills & Competencies:

• Strong coordination and vendor management skills
  
• Excellent communication and documentation ability
  
• Good knowledge of MS Office (Excel, Word, PowerPoint)
  
• Time management, problem-solving, and multitasking abilities