HR Executive - Plant (Wada-Kudus)

JOB DESCRIPTION HR EXECUTIVE (PLANT / FACTORY)

Company: Orson Resins & Coatings Pvt. Ltd.

Designation: HR Executive Plant

Department: Human Resources

Experience: 3 to 5 Years

Location: Wada – Kudus, Palghar, Maharashtra

Employment Type: Full-Time

Work Location: Factory / Manufacturing Plant

About the Company

Orson Resins & Coatings Pvt. Ltd. is engaged in the resins and coatings manufacturing industry, focusing on delivering quality products and solutions to its customers. We are committed to maintaining high standards of manufacturing, operational efficiency, employee development, and workplace safety.

We are looking for a proactive, responsible, and organised HR Executive to manage day-to-day HR activities at our manufacturing plant. The candidate will be responsible for factory HR operations, workforce management, attendance and payroll coordination, statutory compliance, recruitment, employee relations, and labour welfare activities.

Job Role

The HR Executive Plant will be responsible for independently handling and coordinating routine HR activities at the factory location. The role requires regular interaction with employees, workers, supervisors, department heads, contractors, and management to ensure smooth plant operations and effective implementation of HR policies and procedures.

Key Responsibilities

1. Plant HR Operations & Employee Lifecycle Management

• Manage joining formalities, employee onboarding, induction, and exit procedures for factory employees.
• Maintain employee personal files, attendance records, statutory documents, and HR databases.
• Prepare and issue appointment letters, confirmation letters, warning letters, experience letters, and other HR-related documents.
• Maintain employee master data and ensure timely updates of employee records.
• Coordinate employee transfers, department changes, confirmations, and full & final settlements.

2. Attendance, Shift & Payroll Management

• Monitor daily attendance, shift schedules, overtime, weekly offs, holidays, and leave records.
• Ensure proper attendance management for permanent employees, temporary employees, and contract workers.
• Coordinate monthly payroll inputs, including overtime, leave, incentives, deductions, and other salary components.
• Verify attendance and overtime records with respective department heads and supervisors.
• Coordinate with the accounts/payroll team to ensure accurate and timely salary processing.
• Monitor absenteeism, late coming, and irregular attendance and report deviations to management.

3. Contract Labour & Contractor Management

• Coordinate with labour contractors regarding manpower requirements and worker deployment.
• Maintain contractor-wise manpower records, attendance, and supporting documentation.
• Verify contractor bills, wage sheets, attendance records, and other relevant documents.
• Ensure contractors submit applicable statutory documents and compliance records.
• Monitor contract labour availability and coordinate with production departments for manpower planning.

4. Statutory Compliance & Labour Laws

• Coordinate and maintain records related to PF, ESIC, Professional Tax, Bonus, Gratuity, and other applicable statutory compliances.
• Coordinate with external consultants for statutory returns, challans, registers, and documentation.
• Maintain factory-related labour records, registers, notices, and other statutory documentation as applicable.
• Support compliance with applicable labour laws and factory-related regulations.
• Coordinate during statutory inspections, audits, and labour department visits.
• Ensure timely collection and submission of compliance-related documents from contractors.

5. Recruitment & Manpower Planning

• Coordinate recruitment for factory-level positions, including operators, helpers, technicians, supervisors, and other staff.
• Identify manpower requirements in coordination with production and other department heads.
• Source candidates through job portals, consultants, references, and local recruitment networks.
• Screen resumes, conduct initial interviews, and coordinate selection processes.
• Maintain recruitment trackers and ensure timely closure of vacancies.
• Coordinate joining formalities and deployment of selected candidates.

6. Employee Relations, Discipline & Welfare

• Handle routine employee grievances, queries, and workplace-related concerns.
• Coordinate disciplinary matters, warning letters, absenteeism issues, and employee misconduct cases.
• Promote discipline and ensure implementation of company HR policies at the plant.
• Organise employee engagement activities, festival celebrations, birthday celebrations, and welfare initiatives.
• Coordinate employee welfare facilities such as canteen, transport, uniforms, and other facilities, wherever applicable.
• Maintain effective communication between employees, supervisors, and management.

7. Factory Administration & Safety Coordination

• Coordinate with the factory administration team for housekeeping, canteen, security, transport, and other administrative requirements.
• Maintain records of uniforms, ID cards, employee assets, and other company-issued materials.
• Coordinate employee health check-ups, safety training, and awareness programmes with the EHS team.
• Support implementation of workplace safety rules and factory discipline.
• Coordinate during internal audits and factory inspections.

8. HRMS & MIS Reporting

• Maintain employee data, attendance, leave, shift, and other HR information in HRMS software.
• Generate daily, weekly, and monthly HR reports.
• Prepare reports on manpower strength, absenteeism, overtime, attrition, recruitment, and contract labour.
• Coordinate with HRMS vendors for troubleshooting and system-related issues.
• Ensure accuracy and timely submission of HR MIS reports to management.

Candidate Requirements

• Graduate in Human Resources, Business Administration, or any relevant discipline.
• 3–5 years of experience in Plant HR, Factory HR, or HR Generalist activities, preferably in a manufacturing or chemical industry.
• Good understanding of factory HR operations, contract labour management, and manpower coordination.
• Basic working knowledge of payroll, attendance, overtime, and shift management.
• Knowledge of PF, ESIC, PT, Bonus, Gratuity, and applicable labour law compliances.
• Familiarity with HRMS software and MS Excel.
• Good communication,interpersonal, coordination, and problem-solving skills.
• Ability to independently manage routine HR activities at the factory location.
• Willingness to work at Wada – Kudus, Palghar.