Senior Executive - Legal & Secretarial

Role & responsibilities

Legal & Documentation

• Draft, review, vet, and manage all legal documents including agreements, contracts, MOUs, NDAs, and policies
• Handle end-to-end land and property documentation for the company, including purchase, lease, sale, and registration of properties
• Maintain records of title deeds, lease deeds, licenses, and property-related documents
• Manage inter-company agreements and related documentation
• Ensure safe custody, indexing, and timely renewal of all legal documents

Corporate & ROC Compliances

• Ensure compliance with the Companies Act, 2013 and other applicable corporate laws
• Handle ROC filings for all group companies, including annual, event-based, and periodic filings
• Maintain statutory registers, minutes, resolutions, and secretarial records
• Assist in board meetings, general meetings, drafting agendas, minutes, and notices
• Coordinate with auditors, consultants, and regulatory authorities as required

Warehouse & Regulatory Permissions

• Obtain, renew, and maintain all statutory licenses, approvals, and permissions for warehouses and offices
• Ensure compliance with local municipal laws, factory laws (if applicable), fire, environmental, and safety regulations
• Track validity and renewal timelines for all licenses and permissions

Contract Management

• Maintain a centralized repository of all contracts and agreements
• Monitor contract validity, renewal dates, and compliance with contractual obligations
• Coordinate with internal departments for contract execution and amendments

Employee Welfare & Labour Law Compliances

• Ensure compliance with applicable labour laws and employee welfare regulations
• Oversee compliances related to PF, ESIC, gratuity, shops & establishments, and other labour statutes
• Draft and update HR-related policies, employment contracts, and codes of conduct
• Support HR in handling employee legal matters and statutory inspections

Liaisoning & Registrations

• Liaise with government departments, statutory authorities, and regulatory bodies for registrations, approvals, and compliances
• Handle registrations and renewals under applicable laws (GST, Shops & Establishments, Professional Tax, etc., as applicable)
• Coordinate with external legal counsel and consultants when required

Risk Management & Advisory

• Identify legal and compliance risks and recommend mitigation measures
• Provide legal advisory support to management on corporate, commercial, and employment-related matters
• Keep management informed of changes in laws and regulations impacting the business