Associate / Executive - Finance & Accounts

JOB DESCRIPTION

1. Job Purpose

2. Key Responsibilities

• Verify supplier invoices, purchase orders and supporting documents.
• Ensure timely processing of vendor payments.
• Maintain vendor accounts and reconcile outstanding balances.
• Follow up with respective departments for invoice approvals.

• Monitor guest ledger, city ledger and outstanding payments.
• Ensure timely billing and collection follow-ups.
• Reconcile corporate accounts and travel agent balances.
• Coordinate with Front Office and Sales for billing discrepancies.

• Record daily financial transactions accurately.
• Assist in preparing journal entries and ledger reconciliations.
• Support month-end and year-end closing activities.
• Maintain proper documentation of financial records.

• Verify daily revenue reports from Front Office, F&B and other operational departments.
• Check cash, credit card and digital payment transactions.
• Identify and report revenue discrepancies.
• Ensure proper handling and reconciliation of cash collections.

• Assist with GST, TDS and other statutory documentation.
• Ensure proper maintenance of financial records for audits.
• Support internal, external and statutory audits.

• Coordinate with Purchase and Stores for invoice verification.
• Verify purchase bills against purchase orders and goods received notes (GRNs).
• Assist in monitoring departmental expenses and cost variances.
• Support periodic stock verification and reconciliation.

3. Key Skills & Competencies

• Knowledge of accounting principles and financial procedures.
• Working knowledge of MS Excel and accounting software.
• Understanding of GST, TDS and basic statutory compliance.
• Strong analytical and numerical skills.
• Attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to maintain confidentiality and meet deadlines.

4. Educational Qualification

• B.Com / M.Com / BBA (Finance) or equivalent qualification.
• Relevant experience in hotel finance and accounting operations is preferred.

5. Experience

• Associate: 0–2 years of relevant experience.
• Executive: 2–4 years of relevant experience.
• Hotel industry experience will be an added advantage.

6. Key Performance Indicators (KPIs)

• Accuracy and timeliness of financial transactions.
• Timely vendor invoice processing.
• Reduction in outstanding receivables.
• Accuracy of daily revenue reconciliation.
• Timely completion of month-end closing.
• Compliance with audit requirements.
• Timely submission of financial reports.