Junior Accountant

Job Title: Junior Accountant

Location: Fujairah Free Zone 2 Fujairah, UAE

Department: Finance

Reports To: Chief Accountant

Job Summary

The Junior Accountant is responsible for supporting the Chief Accountant in the daily accounting operations of the company, maintaining accurate financial records, processing accounting transactions, and assisting in financial reporting and compliance with applicable UAE financial and tax regulations.

The role ensures timely recording of financial transactions, proper documentation, and effective coordination with other departments to support the companys financial management and internal control procedures.

Key Responsibilities

Financial Management

• Assist the Chief Accountant in the daily operations of the accounting department.
• Record and maintain accurate financial transactions in the accounting system.
• Assist in preparing monthly, quarterly, and annual financial statements by providing accounting schedules and supporting records.
• Maintain general ledger entries, accounts payable, and accounts receivable records.
• Process supplier invoices, customer invoices, receipts, and payment entries in the accounting system.
• Perform regular bank, supplier, and customer account reconciliations.
• Monitor outstanding receivables and payables and prepare updated aging reports.
• Assist in preparing daily bank balance and cash flow reports.
• Identify accounting discrepancies and report them to the Chief Accountant for review and resolution.

VAT Compliance

• Assist the Chief Accountant in maintaining compliance with UAE VAT regulations issued by the Federal Tax Authority.
• Prepare VAT transaction summaries and supporting schedules for quarterly VAT return preparation.
• Verify sales and purchase invoices for completeness of VAT information and supporting documentation.
• Maintain proper VAT records and organize supporting documents for tax audits.
• Assist in reconciling input VAT and output VAT accounts.
• Prepare and organize documentation required by auditors and tax consultants.
• Report VAT-related discrepancies and missing documentation to the Chief Accountant.
• Support the implementation of updated tax procedures as instructed by the Chief Accountant.

Financial Reporting and Compliance

• Assist in preparing monthly financial reports and accounting schedules for management review.
• Prepare supporting schedules and documentation required for annual financial audits.
• Assist the Chief Accountant in responding to audit queries and obtaining supporting records.
• Ensure accurate filing and maintenance of accounting records and supporting documentation.
• Follow established accounting procedures, internal controls, and company financial policies.
• Assist in monthly and year-end accounting closing activities.
• Maintain updated schedules of fixed assets, advances, accruals, and other balance sheet accounts.

Budgeting and Financial Control

• Assist in preparing annual budgets and financial forecasts by compiling historical financial information and supporting data.
• Monitor actual expenses against approved budgets and prepare variance summaries.
• Maintain accurate expense records and ensure proper allocation of costs to relevant departments or projects.
• Verify payment requests, expense claims, and supporting documentation before submission to the Chief Accountant for review and approval.
• Assist in monitoring project expenses, procurement costs, and other operating expenditures.
• Support the implementation of internal financial control procedures to safeguard company assets.
• Report unusual transactions, discrepancies, and potential budget overruns to the Chief Accountant.

Administration and Coordination

• Coordinate with purchasing, logistics, warehouse, and other departments to obtain required accounting and financial documentation.
• Ensure proper filing, organization, and document control of invoices, payment records, bank statements, and other financial documents.
• Follow up on missing invoices, receipts, and supporting documentation required for accounting entries.
• Assist in maintaining accurate supplier, customer, and financial records in the accounting system.
• Support the Chief Accountant in preparing financial information required for management planning and cost control initiatives.
• Perform other accounting and administrative duties as assigned by the Chief Accountant.