Accounts Supervisor - Payable

As an Accounts Supervisor - Payable you are responsible to check all invoices with purchase orders, control LPO s and maintain contracts file in a smooth and effective way and in compliance with all policies, whereby your role will include key responsibilities such as-

• Ensure that the invoices, bills, expense reports & other charges are processed in a timely manner after reviewing for policy compliance, arithmetical accuracy and necessary authorisations. Reviewed invoices are reconciled, coded and processed in Sun System after next level approval is obtained and in accordance with Hotel Standards
• Ensure that the Sun System data base is adequately maintained with appropriate Invoice descriptions & other reference data
• Ensure that Supplier Statement of Accounts is reconciled with Sun System balance and any discrepancies are investigated and necessary corrective action taken
  
• Manage payment process and process cheques in Sun System as per Hotel Standards and forward to next level for necessary authorisation and signature
• Identify payment priorities and ensure that payment deadlines are met for utilities, tax, insurance, salaries and other key areas
• In collaboration with Financial Accountant ensure the completeness and reliability of financial statement by ensuring that invoices are booked in the period in which the expense was incurred or provide for necessary accruals

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  Ensure that processed cheques are collected/dispatched to Creditors and un-cleared cheques in bank is kept to a minimum
• Coordinate with Internal and External Auditors in completing Audits
• Ensure safe custody and serial control of cheque stationary
• Develop and maintain manual and computer filing system and ensure that the files are properly named, catalogued and access is restricted to authorised persons. Original contracts and important documents must be filed in a fireproof safe