Officer / Executive - HR & Admin (Satara)

Role & responsibilities

1. Recruitment & Talent Acquisition Management

• Source & Screen: Execute the full lifecycle recruitment process for diverse pharma roles ranging from R&D, Quality Assurance (QA/QC), and Production to Sales and Regulatory Affairs.
• Talent Pipelines: Utilize specialized medical/pharma job portals, professional networks, and consultant management to source niche talent.
• Interview Coordination: Schedule and facilitate technical interviews with Department Heads (HODs); ensure a swift and respectful candidate experience.
• Salary Negotiation: Assist in formulating competitive offers in accordance with pharma market benchmarks and corporate budget guidelines.

2. Onboarding & Induction Management

• Pre-Onboarding: Coordinate background verification checks (essential for compliance in a regulated pharma environment) and medical checks where necessary.
• Seamless Transition: Design and manage a standardized onboarding program to help new hires integrate quickly into factory, laboratory, or corporate setups.
• Documentation: Execute and collect all necessary employment documentation, non-disclosure agreements (NDAs), and compliance-related paperwork.

3. HR Operations & Compliance

• Database & HRIS: Maintain meticulous and up-to-date employee records in the internal Human Resources Information System (HRIS) or payroll systems.
• Attendance & Payroll Inputs: Oversee daily attendance trackers, shift structures, leave management, and compile monthly variables for payroll dispatch.
• Grievance & Relations: Act as the primary operational point of contact for employee issues, bridging communication between plant workers, executive staff, and management.
• Pharma Compliance Assistance: Support audits by preparing personnel documentation in alignment with state/federal labor laws and standard operating procedures (SOPs)

Preferred candidate profile

• Education:MBA in HR Management (or equivalent Post Graduate Degree/Diploma in HR) is mandatory.
• Experience:2 to 5 years of progressive experience working within an HR department specifically in a Pharmaceutical or Life Sciences company.
• Domain Knowledge: Firm understanding of unique pharma job profiles, regulatory constraints, and standard operational shifts.
• Technical Skills: Competency with modern Applicant Tracking Systems (ATS), HRIS software, and advanced proficiency in MS Excel / Google Sheets.